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Information Available from Smith's Wood Parish Council
u
nder the Model Publication Scheme

Information to be published

How the information can be obtained

Cost

Class 1 - Who we are and what we do (Organisational information, structures, locations and contacts) Current information only

  

Who's on the Council and its Committees

Hard copy
Website

Free to collect
Free to download

Contact details for the Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)

Hard copy
Website

Free to collect
Free to download

Location of main Council office and accessibility details

Hard copy
Website

Free to collect
Free to download

Staffing Structure

Hard copy

5p per sheet (b&w)+ postage

Class 2 - What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit). Current and previous financial year as a minimum

  

Annual return form and report by auditor

Hard copy

5p per sheet (b&w) + postage

Finalised budget

Hard copy

5p per sheet (b&w) + postage

Precept

Hard copy

5p per sheet (b&w) + postage

Borrowing Approval letter

  

Financial Standing Orders and Regulations

Hard copy

5p per sheet (b&w) + postage

Grants given and received

Hard copy

5p per sheet (b&w) + postage

List of current contracts awarded and value of contract

Hard copy

Free to collect

Members' allowances and expenses

Hard copy

Free to collect

Class 3 - What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews

  

Parish Plan (current and previous year as a minimum)

  

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Hard copy

Free to collect

Quality Status

  

Local charters drawn up in accordance with DCLG guidelines

  

Class 4 - How we make our decisions (Decision making processes and records of decisions).  Current and previous year as a minimum

  

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Hard copy
Website

Free to collect
Free to download

Agendas of meetings (as above)

Hard copy
Website

Free to collect
Free to download

Minutes of meetings (as above) - nb this will exclude information that is properly regarded as private to the meeting

Hard copy
Website

5p per sheet (b&w) + postage
Free to download

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting

Hard copy

5p per sheet (b&w) + postage

Responses to consultation papers

Hard copy

5p per sheet (b&w) + postage

Responses to planning applications

Hard copy

Free to collect

Bye-laws

  

Class 5 - Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities).  Current information only

  

Policies and procedures for the conduct of council business:
Procedural Standing Orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Policy statements


Hard copy
Hard copy
Hard copy
Hard copy


5p per sheet (b&w) + postage

Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)



Hard copy
Hard copy


Hard copy
Hard copy



5p per sheet (b&w) + postage
5p per sheet (b&w) + postage

Free to collect
Free to collect

Information security policy

Hard copy

5p per sheet (b&w) + postage

Records management policies (records retention, destruction and archive)

Hard copy

5p per sheet (b&w) + postage

Data protection policies

Hard copy

5p per sheet (b&w) + postage

Schedule of charges (for the publication of information)

Hard copy
Website

5p per sheet (b&w) + postage

Class 6 - Lists and Registers (currently maintained lists and registers only)

  

Any publicly available register or list

  

Assets Register

Hard copy

5p per sheet (b&w) + postage

Disclosure log

  

Register of members' interests

  

Register of gifts and hospitality

  

Class 7 - The services we offer (information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses).  Current information only

  

Allotments

  

Burial grounds and closed churchyards

  

Community centres and village halls

Hard copy
Website

Free to collect
Free to download

Parks, playing fields and recreational facilities

Hard copy
Website

Free to collect
Free to download

Seating, litter bins, clocks, memorials and lighting

  

Bus shelters

  

Markets

  

Public conveniences

  

Agency agreements

  

A summary of services for which the council is entitled to recover a fee, together with those fees (eg: burial fees)

  

Additional information (this will provide the council the opportunity to publish information that is not itemised in the lists above)

  

TYPE OF

CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement Cost

Photocopying @ 5p per sheet (black & white)
photocopying @ 15p per sheet (colour via printer)

Actual cost *

 

Postage

Actual cost of Royal Mail standard 2nd  class or large letter rate if applicable

 

Research for archived material:
Indication of cost will be given prior to research being undertaken.

Above photocopying charge plus twice the Clerks hourly pay according to the length of time taken.

Statutory fee

 

In accordance with the relevant legislation

Other

  

Contact details: 9.00am to 1.00pm Monday to Friday
Clerk to the Council
Smith's Wood Parish Council
c/o Smith's Wood Primary Academy
Burton's Way
Smith's Wood
Solihull
B36 0SZ
Tel: 0121 770 8846

SCHEDULE OF CHARGES                                     
This describes how the charges have been arrived at.  Some
documents may already be in print, then charge may be
discretionary.
*the actual cost incurred by the Parish Council