Smith's Wood Parish Council
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FINANCE & GENERAL PURPOSES COMMITTEE MINUTES - 7th January 2019

Those present:

 

Chairman:  Cllr D Cornock.

 

Councillor:  Cllr G Craig, Cllr A Duffen, Cllr Mrs G Harrison, Cllr Mrs J Lloyd, Cllr M Rashid.

 

Officer:  Mrs K Woods.

 

1.  Apologies.

Apologies were received from Cllr K Paul.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting.

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 3rd December 2018 be approved as a true and correct record.

 

3.  Matters Arising.

a.)   Minute number 4.e.) Neighbourhood Alerts - Invitation for Police representative to attend a Parish Council meeting.

Members were informed that the Police were unable to attend a meeting on the dates forwarded by the Clerk.  Members agreed that the Clerk should request what days they are available to meet and the Parish Council will work around them.  

 

4.  Correspondence.

a.)  Kath Hemmings (Solihull MBC) - Re: Neighbourhood Management Ward Action Plans.

It was RECOMMENDED: That this item be received and noted.

 

b.)  Natalie O’Dwyer (Balfour Beatty) - Re: M6 2-4 TM log 7th to 13th January 2019.

It was RECOMMENDED: That this item be received and noted.

 

c.)  Alison McGrory (Solihull MBC) - Re: Parish & Town Council Conference, The Studio at The Core, Thursday 24th January 2019 at 6.00pm.

It was RECOMMENDED: That this item be received and noted.

 

d.)  Andy Holding (Birmingham Airport) - Re: Birmingham Airport Airspace Change - DfT response to call-in requests.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Lee Stephenson (Solihull MBC) - Re: Permanent Traffic Regulation Order - Notice of Implementation - Burton’s Way, Smith’s Wood.

It was RECOMMENDED: That this item be received and noted.

 

5.  Planning Applications.

There were no planning applications received.

 

6.  Smith’s Wood Community Gym.

a.)  Gym Figures.

Members were presented with the gym figures.

 

7.  Accounts Presented, Bank Reconciliation and Precept.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Direct Debit, Bill Payments and Standing Orders

07/12/2018  -  BRITISH TELECOM - 2 x telephone lines, 2 x internet  - £151.97

07/12/2018  -  NEST PENSIONS  - £14.68

07/12/2018  -  SITE MAINTENANCE - litter pick  - £54.00

10/12/2018  -  VIKING DIRECT - stationery and water  - £88.68

11/12/2018  -  HSBC - bank charges  - £28.25

12/12/2018  -  HMRC - vat repay  - £368.10

13/12/2018  -  NEST PENSIONS  - £20.57

13/12/2018  -  BIRMINGHAM CITY COUNCIL - DBS checks x 3  - £171.42

17/12/2018  -  MULLER MILK - S/Wood Primary Academy  - £686.16

17/12/2018  -  WEST MIDLANDS PENSION SCHEME  - £435.24

18/12/2018  -  SPECTRUM FIRE PROTECTION - emergency lighting  - £2256.00

20/12/2018  -  NEST PENSIONS  - £105.59

21/12/2018  -  IRIS BUSINESS SOFTWARE  - £12.14

21/12/2018  -  IRIS PAYROLL SOLUTIONS  - £6.62

28/12/2018  -  ANGEL SPRINGS - water cooler  - £42.05

02/01/2019  -  SOLIHULL MBC - Business Rates  - £1200.00

03/01/2019  -  BIRMINGHAM CITY COUNCIL - DBS checks x 2  - £114.28

07/01/2019  -  HMRC - paye as you earn  - £868.14

 

b.)  Bank Reconciliation.

It was RECOMMENDED: That the bank reconciliation as at 31st December 2018 be accepted.  

 

c.)  Precept.

c.i.)  Scales and Fees

It was RECOMMENDED: That the daily charges for the Community Gym remain the same, and the monthly be increased from £28 to £30 and from £38 to £40.  Sunbed cream sachet to be increased to £1.80 and bottles to £10.  Hall, MUGA and Playing Field Hire to be increased to £30 per hour and Per Person Hire to £3.

 

c.ii.)  Wage Rise

It was RECOMMENDED: That the staff will receive a 1.5% pay rise effective from 1st April 2019.


c.iii.)  Precept

It was RECOMMENDED: That the precept for the financial year 2019/2020 be increased by 1.1%, the figures are as follows:

Parish Council Expenditure

Solicitor’s Fees  - £0.00

Capital Expenditure  - £0.00

Salaries and Wages  - £101,000.00

Administration  - £9,500.00

Organised Events and Projects  - £1,000.00

Shared Maintenance  - £1,500.00

Ground Maintenance  - £2,000.00

Milk to Local Primary Schools  - £7,500.00

Grants to Voluntary Organisations  - £500.00           

Contingency Fund  - £3,000.00

Other Expenses  - £1,500.00

Running Costs  - £17,000.00

Business Rates  -£13,000.00

Sinking Fund  - £0.00

Sub Total  - £157,500.00

Less Income from Fun Day  - £-0.00

Less Income from Community Gym  - £-32,000.00

Total Expenditure  - £125,500.00

Less Reserves  - £ -5,799.00

Parish Precept  - £119,701.00

Plus Supportive Grant 2019/2020  - £1,799.00

Total Parish Precept  - £121,500.00

 

8.  Members Requests at the Chairman’s Discretion.

There were no requests received.


9.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.