Smith's Wood Parish Council
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FINANCE & GENERAL PURPOSES COMMITTEE MINUTES - 4th February 2019

Those present:

 

Chairman:  Cllr D Cornock.

 

Councillor:  Cllr G Craig, Cllr Mrs G Harrison, Cllr H Hendry, Cllr Mrs J Lloyd, Cllr M Rashid, Cllr J Wilson.

 

Officer:  Mrs K Woods.


1.  Apologies.

Apologies were received from Cllr F Churchill.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 7th January 2019 be approved as a true and correct record.

 

3.  Matters Arising.

a.)  Minute number 3.a.) Invitation for Police to attend meeting.

No reply had been received to date.

 

b.)  Minute number 4.a.) Neighbourhood Management Ward Action Plans.

It was agreed that the Clerk contact Kath Hemmings regarding ‘Grot Spots’ in Anglesey Avenue, Rathlin Croft (and walkways leading to Solihull College Woodlands Campus) and the walkway at the rear of Ellice Drive. The letter is to state that the college students visit the corner shops in Anglesey Avenue and Rathlin Croft and drop their litter on their journey back to the college.  The six week rota is inadequate and if Solihull MBC cannot increase the rota then they should put pressure on the college.  Ellice Drive is allegedly cleaned by Amey on a regular basis, but a Parish Councillor claims that this is not correct and Solihull MBC need to investigate that their contractors are carrying out their duties effectively. A copy of the letter to be sent to Solihull Community Housing.

 

c.)  Minute number 4.c.) Parish & Town Council Conference.

Not new date has been received to date.

 

4.  Correspondence.

a.)  Solihull-Sustain - Re: Colebridge Alert - 25/01/19 and 29/01/2019.

It was RECOMMENDED: That this item be received and noted.

 

b.)  Solihull MBC - Re: Town and Country Planning Act 1990 Appeal Under Section 78.

It was RECOMMENDED: That this item be received and noted.

 

c.)  Natalie O’Dwyer (Balfour Beatty) - Re: Combined TM logs 4th to 10th February M6 Corridor.

It was RECOMMENDED: That this item be received and noted.

 

d.)  Solihull MBC - Resurfacing Works - Various locations - Temporary Road Closures Order 2019.

It was RECOMMENDED: That the Clerk find out what type of road closure is taking place on Kingfisher Drive/Burton’s Way and if it affects the staff getting to work.

 

e.)  Gary Palmer (Solihull MBC) - Re: Draft Local Plan Supplementary Consultation January 2019.

Cllr Craig informed members that the plot of grass at the former Bosworth Wood School is to be built on.  The proposal is to build at least 50 houses and install a junior football pitch in one corner of the plot.

It was RECOMMENDED: That this item be received and noted.

 

f.)  Daniel Hobson (Solihull MBC) - Re: Shared User Agreement.  

It was RECOMMENDED: That these items be received and noted.

 

g.)  West Midlands Police - Re: Neighbourhood Alerts: Suspicious Activity.

It was RECOMMENDED: That this item be received and noted.


5.  Planning Applications

There were no planning applications received.

 

6.  Smith’s Wood Community Gym

a.)  Gym Figures.

Members were informed that the gym figures will be presented to the next meeting as the Head Steward was on annual leave, so the figures could not be produced in time for this meeting.

 

7.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Cheque Number                                                                                               

111593  -  HM COURTS & TRIBUNAL SERVICES  - £70.00

Direct Debit, Bill Payments and Standing Orders                                          

08/01/2019  -  S/WOOD PRIMARY ACADEMY - shared maintenance  - £20.50

08/01/2019  -  HSQE - safeguarding training  - £264.00

09/01/2019  -  BRITISH TELECOM - 2 x phone lines, 2 x internet  - £149.96

10/01/2019  -  NEST PENSIONS  - £14.15

10/01/2019  -  HSBC - bank charges  - £38.60

15/01/2019  -  MULLER MILK - S/Wood Primary Academy  - £914.88

15/01/2019  -  WM PENSION FUND  - £435.24

15/01/2019  -  GUARDIAN FIRE - annual fire extinguisher service  - £844.80

15/01/2019  -  LDC STORES - cleaning materials  - £42.72

15/01/2019  -  LDC STORES - cleaning materials  - £19.56

16/01/2019  -  ST JOHN AMBULANCE - 1st aid training  - £162.00

18/01/2019  -  NEST PENSIONS  - £74.88

21/01/2019  -  IRIS BUSINESS SOFTWARE  - £12.14

21/01/2019  -  IRIS PAYROLL SOLUTIONS  - £6.62

22/01/2019  -  ANDREWS AIRCONDITIONING - annual service - £344.62

22/01/2019  -  J P LENNARD - blood pressure monitor and arm cuff  - £140.69

23/01/2019  -  HMRC - p.a.y.e.  - £863.69

24/01/2019  -  NEST PENSIONS  - £14.68

25/01/2019  -  LDC STORES - cleaning materials  - £83.38

25/01/2019  -  LDC STORES - cleaning materials  - £31.42

25/01/2019  -  LDC STORES - cleaning materials  - £19.56

25/01/2019  -  SITE MAINTENANCE - litter pick (December)  - £54.00

25/01/2019  -  MINDBODY - gym till software and support  - £270.00

28/01/2019  -  ANGEL SPRINGS - water cooler  - £42.05

29/01/2019  -  SITE MAINTENANCE - litter pick (January)  - £54.00

29/01/2019  -  VIKING DIRECT - water, office chair, stationery, stamps  - £320.87

31/01/2019  -  NEST PENSIONS  - £17.09

04/02/2019  -  HMRC - p.a.y.e.  - £922.14

04/02/2019  -  LDC STORES - cleaning materials  - £19.56

 

c.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 31st January 2019 be accepted.

 

8.  Members Requests at the Chairman’s Discretion.

There were no requests received.


9.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.