Smith's Wood Parish Council
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FINANCE & GENERAL PURPOSES COMMITTEE MINUTES - 1st April 2019

Those present:

 

Chairman:  Cllr D Cornock.

 

Councillor:  Cllr F Churchill, Cllr G Craig, Cllr A Duffen, Cllr Mrs G Harrison, Cllr H Hendry.

 

Officer:  Mrs K Woods.

 

In Attendance: Samsher Bhachu (Eversheds-Sutherland Solicitors)

 

1.  Shared User Agreement.

a.)  Insurance.

Members were informed that the revised insurance schedule needs to be signed to ensure that the Parish Council’s part of the premises are protected if something catastrophic happens to the building.  Sam is check if the Parish Council’s request for Solihull MBC to find a suitable premises in the event of the school closing is in the lease.

 

b.)  Shared User Agreement.

Members were informed that the changes the Solihull MBC have made to the Shared User Agreement would mean, if signed, that the Parish Council are agreeing to the school imposing charges to the Parish Council beyond what has already been agreed.  Sam advised the Parish Council that they do not have to agree to any changes or to agree to any Shared User Agreement.  It was agreed by members that Sam inform Solihull MBC that they do not wish to change the Shared User Agreement signed in 2011.

 

2.  Apologies.

Apologies were received and accepted from Cllr Mrs J Lloyd and Cllr M Rashid.

 

3.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 4th March 2019 be approved as a true and correct record.

 

4.  Matters Arising.

There were no matters arising from the previous Finance and General Purposes Committee meeting held on Monday 4th March 2019.

 

5.  Correspondence.

a.)  Solihull MBC - Re: Coffee morning in aid of Dementia UK - Friday 12th April at Coleshill Heath School - 9.15am to 11.15am.

It was RECOMMENDED: That this item be received and noted.

 

b.)  Solihull-Sustian - Re: Colebridge Alerts: 22/03/2019, 29/03/2019.

It was RECOMMENDED: That these items be received and noted.

 

c.)  Tammy Rowley ( Solihull MBC) - Re: Meriden Ward Action Plan - litter enquiry.

It was RECOMMENDED: That the Clerk reiterate that it is not just the immediate area outside the college or the shop, but the whole route that the students take.

 

d.)  Natalie O’Dwyer (Balfour Beatty) - Re: M6 combined Traffic Management log 1st April to 7th April.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Solihull MBC - Re: Stay Connected - Wildlife Ways March 2019.

It was RECOMMENDED: That this item be received and noted.

 

f.)  Joseph Bright (Solihull MBC) - Re: HS2 Implementation Advisory Group.      

It was RECOMMENDED: That this item be received and noted.

 

g.)  County Court Money Claims Centre - Re: Miss Christina Lal.

It was RECOMMENDED: That this item be received and noted.

 

h.)  Fordbridge Town Council - Re: Chairman’s Charity Event 27th April 2019.

It was RECOMMENDED: That the Clerk ask if the Chairman, Cllr K S Paul can attend.

 

i.)  West Midlands Police - Re: Neighbourhood Alerts: Corsa parts thieves are back; ATM theft Solihull College Smith’s Wood; Vehicle crime update Smith’s Wood and Castle Bromwich; Contact Us; Robbery Chester Road, Castle Bromwich; Robbery update Chester Road, Castle Bromwich; Brexit Deal or No Deal; SCAM warning - fake Virgin Media emails;

It was RECOMMENDED: That these items be received and noted.

 

6.  Financial Assistance Requests   

There were no requests received.

 

7.  Planning Applications.

a.)  Solihull MBC - Re: Planning Application - 2 Windsor Road - two storey front, side and rear extension to form kitchen/dining area, utility room, bedroom extended and new bedroom, loft conversion to form master bedroom.

It was RECOMMENDED: That the Parish Council have no objections to the above application subject to the views of the local residents.

 

8.  Smith’s Wood Community Gym.

a.)  Gym Figures.

Members were presented with figures for the past two months.

 

9.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Direct Debit, Bill Payments and Standing Order

05/03/2019  -  LDC STORES - cleaning materials  - £6.72

05/03/2019  -  LDC STORES - cleaning materials  - £36.30

05/03/2019  -  INSPIRES HEALTHCARE - sanitary service  - £703.32

07/03/2019  -  NEST PENSIONS  - £17.63

12/03/2019  -  ROTOWASH  - repairs and parts  - £67.80

12/03/2019  -  LDC STORES - cleaning materials  - £7.20

12/03/2019  -  CLLR D CORNOCK - Special Responsibilities Allowance  - £500.00

13/03/2019  -  HSBC - bank charges  - £27.85

14/03/2019  -  NEST PENSIONS  - £29.94

15/03/2019  -  MULLER MILK - S/Wood Primary Academy  - £ 686.16

15/03/2019  -  WM PENSION FUND  - £435.24

21/03/2019  -  IRIS BUSINESS SOFTWARE  - £12.14

21/03/2019  -  IRIS PAYROLL SOLUTIONS  - £6.62

21/03/2019  -  LDC STORES - cleaning materials  - £35.04

21/03/2019  -  VISTAPRINT - price lists  - £56.35

26/03/2019  -  NEST PENSIONS  - £77.29

27/03/2019  -  ANGEL SPRINGS - water cooler  - £44.15  

 

c.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 31th March 2019 be accepted.

 

Cllr F Churchill leaves the meeting at 5.35pm.

 

10.  Members Requests at the Chairman’s Discretion.

a.)  Pond at Arran Way/Windward Way.

Cllr Mrs Harrison informed members that she had contacted the Birmingham Mail regarding her concerns about the pond and that David Irwin, a reporter, was visiting her on Wednesday 3rd April 2019 and are to visit the site around 2.30pm if any other councillors wished to be present.

 

11.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.