Smith's Wood Parish Council
HomeStructure of the CouncilDates of Next MeetingsAgendasFull Council Meeting MinutesFinance and General Purposes Committee Meeting MinutesAnnual Parish Meeting MinutesExtraordinary Meeting MinutesGrant Aid for Local Groups - Guidelines for ApplicantsBulletin BoardContact UsFurther Information
FINANCE & GENERAL PURPOSES COMMITTEE MINUTES - 3rd June 2019

Those present:

 

Chairman:  Cllr D Cornock.

 

Councillor:  Cllr F Churchill, Cllr G Craig, Cllr A Duffen, Cllr Mrs G Harrison, Cllr H Hendry, Cllr Mrs J Lloyd, Cllr K S Paul.

 

Officer:  Mrs K Woods.

 

1.  Apologies.

There were no apologies received.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 13th May 2019 be approved as a true and correct record.

 

3.  Matters Arising.

a.)  Minute number 3.a.) Shared User Agreement.

Members were informed that there had been no response from their solicitor, Sam Bhachu.

 

b.)  Minute number 4.c.) Sue Watson - Unity Community Hubs.

Members were informed that the office at Elmwood Place closes at 5pm and that the Excellence in the Community Rooms were paid for with EU funding, which has now been used up and therefore, there is no more cash left to fund a member of staff to man the office at Elmwood Place.  Members asked the Clerk to forward this correspondence to Dave Dixon of Safe and Sound.

 

c.)  Minute number 4.g.) Cllr Mark Wilson - Crusade for better bus service.

Cllr Mrs Harrison informed members that Cllr Jean Hamilton (Green Party) had stated that as many Parish Councillors can attend the meeting scheduled to be held at the Seeds of Hope, St Barnabas Church, Kingshurst on Friday 26th July 2019 at 7pm.

 

d.)  Minute number 5.c.) Planning Application - Smith’s Wood Primary Academy.

Cllr Paul asked where the proposed new classrooms were to be built.  The Clerk informed Cllr Paul that the proposed classrooms were to be added to the south side of the building adjacent to the infants playground.

 

4.  Correspondence.

a.)  Castle Bromwich Parish Council - Re: Civic Service Sunday 9th June 2019.

It was RECOMMENDED: That this item be received and noted.

 

b.)  Castle Bromwich Parish Council - Re: Chairman’s Charity Quiz Night - Friday 14th June 2019.

It was RECOMMENDED: That this item be received and noted.

 

c.)  Solihull MBC - Re: Civic Service - Sunday 30th June 2019 at 11am at St Alphege Church, Church Hill Road, B91 3RQ.

It was RECOMMENDED: That this item be forwarded to Cllr Rashid to attend on behalf of the Parish Council as their Chairman.

 

d.)  Solihull MBC - Re: Your Solihull Summer 2019.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Solihull CAVA - Re: Solihull Bulletin.

It was RECOMMENDED: That this item br received and noted.

 

f.)  Kath Hemmings (Solihull MBC) - Re: Ward Action Plans.

It was RECOMMENDED: That this item be received and noted.

 

g.)  Natalie O’Dwyer (Balfour Beatty) M6 Combined Log for 3rd - 9th June.

It was RECOMMENDED: That this item be received and noted.

 

h.)  Andy Holding (Birmingham Airport) - Re: Aviation 2050 response to consultation.

It was RECOMMENDED: That this item be received and noted.

 

i.)  West Midlands Police - Re: Neighbourhood Alerts: The Big Lunch 2019; Corsa Cannibalism; Stolen Vehicle Used in Crime; SCAM WARNING - Fake TalkTalk emails.

It was RECOMMENDED: That these items be received and noted.

 

j.)  Shapemaster - Re: Service and Breakdown Package.                                                          

It was RECOMMENDED: That other companies be approached to check if they could service the toning equipment.

5.  Planning Applications.
There were no applications received.
 
6.  Community Sub-Committee.
It was RECOMMENDED: That a meeting be arranged for Monday 10th June 2019 at 4.30pm in Room 101, Elmwood Place.
 
7.  Gym Sub-Committee.
It was RECOMMENDED: That a meeting be arranged for Wednesday 12th June 2019 at 4.30pm in Room 101, Elmwood Place.  

 

8.  Smith’s Wood Community Gym.

a.)  Gym Figures.

Members were presented with gym figures for financial year ending 31/03/2018 and 31/03/2019.

 

b.)  Powerplate.

Members were informed that the Parish Council had been offered £40 for the powerplate.

 

9.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Direct Debit, Bill Payments and Standing Orders                                         

15/05/2019  -  MULLER MILK - Smith’s Wood Primary Academy  - £457.44

15/05/2019  -  WM PENSION FUND  - £450.48

15/05/2019  -  VIKING DIRECT - stationery and water  - £55.70

16/05/2019  -  NEST PENSIONS  - £24.74

16/05/2019  -  S/WOOD PRIMARY ACADEMY - shared maintenance  - £16.98

16/05/2019  -  VIKING DIRECT - stationery  - £38.71

22/05/2019  -  VIKING DIRECT - stationery  - £41.95

23/05/2019  -  NEST PENSIONS  - £125.11

28/05/2019  -  ZURICH - insurance  - £2140.92

29/05/2019  -  ANGEL SPRINGS - water cooler  - £44.15

30/05/2019  -  NEST PENSIONS  - £42.55

03/06/2019  -  SOLIHULL MBC - Business Rates  - £1233.00

03/06/2019  -  SHAPEMASTER - repair to toning table  - £300.00

03/06/2019  -  SITE MAINTENANCE - 1 x litter pick, 1 x gang mowing, 1 x Buckingham Road corner  - £168.00

03/06/2019  -  HMRC - p.a.y.e.  - £1019.00

 

b.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 31st May 2019 be accepted. 

 

10.  Members Requests at the Chairman’s Discretion.

a.)  Pond - Arran Way.

Cllr Mrs Harrison informed members that she attended a site visit at the Arran Way Development with Cllr Duffen, Lawrence Osborne (Solihull MBC), Cllr Jean Hamilton (Green Party), Cllr Mark Wilson (Green Party) and another representative from Solihull MBC.  She stated that Solihull MBC representatives were very receptive to the concerns raised regarding the ‘pond’ and agreed that the sides were too steep.  They stated that they would look into viable fencing to prevent access, but that it may take as long as twelve months for this issue to be resolved and that all parties will be kept up to date on all developments.

 

b.)  Housing Development at Kingshurst Lake.

Cllr Craig informed members that there were four trenches within the development by Kingshurst Lake, off Cooks Lane, with a ‘Trim Track’ running along side one of them.

 

c.)  HS2.

Cllr Mrs Harrison informed members that Cllr Jean Hamilton had stated that HS2 have a Community Fund that can be issued to groups that operate within 1 kilometre of the HS2 trainline.

 

11.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.