Smith's Wood Parish Council
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FINANCE & GENERAL PURPOSES COMMITTEE MINUTES - 12th November 2018

Those present:

 

Chairman:  Cllr D Cornock

 

Councillor:  Cllr H Hendry, Cllr Mrs J Lloyd, Cllr K S Paul, Cllr M Rashid.

 

Officer:  Mrs K Woods.

 

1.  Apologies.

Apologies were received from Cllr F Churchill and Cllr Mrs G Harrison.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 8th October 2018 be approved as a true and correct record.

 

3.  Matters Arising.

a.)  4.d.) Heather Smith - Personal Training.

Members were informed that no reply had been received from Heather Smith.

 

b.)  7.b.) Gym Training for under 18's.

Members were informed that Vince McIntosh wishes to run a fitness programme for young people between the ages of 14 and 18, on a Friday evening from 5pm to 7pm.  An introduction fee of £1.75 and increasing to £2.50 after a four week trial.  Members agreed that the Clerk contact their insurers to clarify if this activity is covered.  It was also agreed that a trial of this programme commence at the beginning of December 2018 (three weeks before Christmas and three weeks after), with a review when the trial is completed.

 

c.)  7.c.) Floor in small hall.

Members were informed that the school lunchtime supervisors were not clearing up spills on the floor in the small hall, making it difficult for Parish Council cleaners to clear up any staining as the material of the new flooring is such that the spills sink into it and it shreds the mop heads.  Members agreed that the Clerk write to the school stating that they are not happy with the state that the floor is left in after lunchtime.

 

4.  Correspondence.

a.)  Sue Watson (Unity Trust) - Re: 16-24 Study Programme, Unity News.

It was RECOMMENDED: That these items be received and noted.

 

b.)  Birmingham Airport - Re: Notice of Public Exhibitions - Birmingham Airport Draft Master Plan.

It was RECOMMENDED: That these items be forwarded to Cllr Craig.

 

c.)  Cassie Simpson (Solihull MBC) - Re: Personal invitation to Birmingham and Solihull Sustainability and Transformation Partnership (Bsol STP) conference from Cllr Bob Sleigh.

It was RECOMMENDED: That this item be received and noted.

 

d.)  Solihull-Sustain - Re: Colebridge Alert Extra (Flu Jab), Colebridge Alert 02/11/2018 and Colebridge Alert Extra (Gambling Awareness).

It was RECOMMENDED: That these items be received and noted.

 

e.)  Nick Cuming (Balfour Beatty) - Re: Amended M6 J2 to J4 Closures.

It was RECOMMENDED: That these items be received and noted.

 

f.)  Solihull Community Housing - Re: Query from Dave Dixon.

It was RECOMMENDED: That this item be received and noted.

 

g.)  Wendy Harrington (Woodlands Campus) - Re: Student Parking.

It was RECOMMENDED: That this item be received and noted.

 

h.)  Solihull MBC - Re: Solihull Local Plan - new timetable.

It was RECOMMENDED: That this item be received and noted.

 

i.)  West Midlands Police - Re: Neighbourhood Alerts: How to keep the cyber-criminals out; Stolen bike; Car thefts Solihull; Extortion Scam; Op Intercept Solihull; Op Intercept Update Solihull; Solihull Mischief Patrols.

It was RECOMMENDED: That these items be received and noted.

 

5.  Planning Applications

a.)  Solihull MBC - Re: Planning Application - 15 Windsor Road - ground floor extension to form kitchen and dining area.    

It was RECOMMENDED: That the Parish Council have no objections to the above application.

 

6.  Smith’s Wood Community Gym

a.)  Gym Figures.

Members were presented with the gym figures.

 

b.)  Project Dance Academy.

Members were informed that Miss Christina Lal, who runs the Project Dance Academy, had issued the Parish Council with a cheque to cover hall hire.  This cheque subsequently, was rejected by the Parish Council’s bank twice, for which charges have been made.  Miss Lal has repeated told the stewards and the Clerk that she had made bank transfers from her account to the Parish Council’s.  These claims were found to be false when no funds were deposited into the bank account.

It was RECOMMENDED: That the Clerk write to Miss Lal stating that until the outstanding balance is paid to the Parish Council in cash by Friday 16th November 2018, she will not be allowed on the premises to run her dance classes, and the Parish Council will start legal proceedings.

 

7.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved..

Cheque Number                                                                                           

111592  -  ROYAL BRITISH LEGION - 2 x poppy wreaths - £34.00

Direct Debit, Bill Payments and Standing Orders                                    

09/10/2018  -   VIKING DIRECT - stationery  - £41.35

11/10/2018  -  HSBC - bank charges  - £38.10

12/10/2018  -   R T ELECTRICAL - removal of modular light fitting, supply and installation

LED panel connected to existing circuit  - £78.00

15/10/2018  -   MULLER MILK - S/Wood Primary Academy  - £914.88

15/10/2018  -   WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  - £435.24

16/10/2018  -   NEST PENSIONS  - £14.68

19/10/2018  -   NEST PENSIONS  - £74.88

22/10/2018  -   IRIS BUSINESS SOFTWARE  - £12.14

22/10/2018  -   IRIS PAYROLL SOLUTIONS  - £6.62

22/10/2018  -   ST JOHN AMBULANCE - 2 x staff 1st aid course  - £324.00

22/10/2018  -   LDC STORES - cleaning materials  - £35.88

23/10/2018  -   SAFE & SOUND - grant aid  - £233.78

24/10/2018  -   MINDBODY LTD - software support  - £270.00

25/10/2018  -   VIKING DIRECT - stationery, water  - £95.65

25/10/2018  -   VIKING DIRECT - stationery  - £3.95

26/10/2018  -   NEST PENSIONS  - £15.21

26/10/2018  -   ANGEL SPRINGS - water cooler  - £42.05

31/10/2018  -   SITE MAINTENANCE - litter pick, gang mowing  - £168.00

01/11/2018  -   NEST PENSIONS  - £14.68

01/11/2018  -   SOLIHULL MBC - business rates  - £1200.00

02/11/2018  -   ST JOHN AMBULANCE - 1 x staff 1st aid course  - £162.00

05/11/2018  -   INLAND REVENUE - p.a.y.e.  - £931.13

06/11/2018  -   BRITISH TELECOM - 2 x phone line, 2 x broadband  - £152.50

06/11/2018  -   LDC STORES - cleaning materials  - £28.80

06/11/2018  -   LDC STORES - cleaning materials  - £35.88

06/11/2018  -   MPLC LTD - broadcast tv, DVD, streaming, downloads  - £302.36

08/11/2018  -   NEST PENSIONS  - £20.84

09/11/2018  -   D & M GYM SERVICES - repairs to gym equipment  - £291.50

10/11/2018  -   HSBC - bank charges  - £18.75

 

b.)  Bank Reconciliation.

It was RECOMMENDED: That the bank reconciliation as at 31st October 2018 be accepted.

 

8.  Members Requests at the Chairman’s Discretion.

There were no requests submitted.

 

9.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.