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Those present:

 

Chairman:  Cllr G Craig (Acting Chairman).

 

Councillor:  Cllr F Churchill, Cllr K S Paul.

 

Officer:  Mrs K Woods.

 

1.  Apologies.

Apologies were received and accepted from Cllr D Cornock and Cllr H Hendry.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 5th February 2018 be approved as a true and correct record.

 

3.  Matters Arising.

a.)  Minute number 4.e.) Theo Thompson - Nourish Social.

Members agreed to defer this item to the next meeting.

 

4.  Correspondence.

a.)  Sarah Evans (Meriden Adventure Playground Association - MAPA) - Re: The future of Meriden adventure playground.

It was RECOMMENDED: That the Clerk send a financial assistance application form and info Sarah Evans that the Parish Council can only fund projects or new equipment and that any funding received from the Parish Council can not be used to support wages.

 

b.)  Brian Brown (Solihull Area Committee) - Re: Minutes of meeting held on 25th January 2018.

It was RECOMMENDED: That this item be received and noted.

 

c.)  Gary Palmer (Solihull MBC) - Re: Publication of Greater Birmingham Strategic Growth Study.

It was RECOMMENDED: That this item be received and noted.

 

d.)  Caroline Spelman and Derek Binder - Re: Playing field Windward Way.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Lee Stevenson (Solihull MBC) - Re: Notification of Proposed new Permanent Traffic Regulation Order - Lanchester Way and Interconnecting Side Roads - Waiting Restrictions.

It was RECOMMENDED: That this item be received and noted.

 

f.)  Natalie O’Dwyer - Re: M6 J2 to J4 SMP Closure Programme.  

It was RECOMMENDED: That this item be received and noted.

 

g.)  Cllr Mark Wilson (Green Party) - Re; Meriden Constituency Ward Action Plan Update.

It was RECOMMENDED: That this item be received and noted.

 

h.)  Solihull-Sustain - Re: Colebridge Alert 02/03/2018.

It was RECOMMENDED: That this item be received and noted.

 

i.)  West Midlands Police - Re: ‘Our News’ Newsletter February/March 2018.      

It was RECOMMENDED: That this item be received and noted.

 

j.)  West Midlands Police - Re: Neighbourhood Alerts: School Fraud - Chief Executive Officer; Shed Breaks alert; How to protect your email against criminals; Car Jackings; Being neighbourly in this cold weather; Whilst the cold weather is here Brrrr.

It was RECOMMENDED: That these items be received and noted.

 

5.  Planning Applications

There were no planning applications received.

 

6.  Smith’s Wood Community Gym

a.)  Gym Figures.

Due to Simon Upson (Head Steward) being on annual leave no gym figures were presented.

 

b.)  Floor Buffing Machine.

Members were informed that when the gym was first set up in 2011, the previous school site manager allowed the Parish Council cleaning staff use of the school’s buffing machine.  Since he left the school’s employment, the cleaning staff have been unable to use the buffing machine and have asked if the Parish Council would purchase one of their own for approximately £700.00.

It was RECOMMENDED: That a buffing machine be purchased.

 

7.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Cheque Number       

111587  -  FOREST OAK SCHOOL - grant aid  - £300.00

Direct Debit, Bill Payments and Standing Orders

06/02/2018  -  BRITISH TELECOM - gym office  - £23.28

06/02/2018  -  LDC STORES - cleaning materials  - £20.40

07/02/2018  -  MIRRORSTONE LIGHTING - 2 x lights  - £167.26

08/02/2018  -  NEST PENSION  - £7.04

10/02/2018  -  HSBC - bank charges  - £33.60

10/02/2018  -  HSBC - bank charges  - £3.00

14/02/2018  -  MIRRORSTONE LIGHTING - 1 x light  - £56.98

15/02/2018  -  BRITISH TELECOM - Clerk’s office  - £23.28

15/02/2018  -  NEST PENSION  - £5.80

15/02/2018  -  MULLER MILK - S/Wood Primary Academy  - £686.16

15/02/2018  -  MULLER MILK - St John the Baptist School  - £234.12

15/02/2018  -  WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  - £526.70

15/02/2018  -  LDC STORES - cleaning materials  - £65.27

19/02/2018  -  VIKING DIRECT- stationery and water  - £89.14

20/02/2018  -  INSPIRE HEALTHCARE - sanitary contract  - £703.32

21/02/2018  -  IRIS BUSINESS SOFTWARE  - £12.14

21/02/2018  -  IRIS PAYROLL SOLUTIONS  - £6.62

22/02/2018  -  NEST PENSION  - £29.46

26/02/2018  -  UK SAFETY MANAGEMENT - PAT testing  - £182.93

27/02/2018  -  ANDREWS AIR CONDITIONING - service  - £316.22

27/02/2018  -  LDC STORES - cleaning materials  - £28.74

27/02/2018  -  TANSHARE - sunbed creams  - £235.50

28/02/2018  -  ANGEL SPRINGS - water cooler  - £40.04

28/02/2018  -  SITE MAINTENANCE - litter pick  - £54.00

28/02/2018  -  DON CORNOCK - Special Responsibilities Allowance  - £500.00

01/03/2018  -  NEST PENSION  - £6.76

05/03/2018  -  INLAND REVENUE - p.a.y.e.  - £955.87

 

c.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 28th February 2018 be accepted.

 

8.  Members Requests at the Chairman’s Discretion.

There were no requests received.

 

9.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.

    

Those present:

 

Chairman:  Cllr D Cornock.

 

Councillor:  Cllr G Craig, Cllr Ms P Hartland, Cllr H Hendry, Cllr M Rashid, Cllr J Wilson.

 

Officer:  Mrs K Woods.

 

1.  Apologies.

Apologies were received and accepted from Cllr K S Paul.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 6th February 2017 be approved as a true and correct record.

 

3.  Matters Arising.

a.)  Minute number 3.a.) Ian Bancroft.

Members asked if the signs to be supplied by Solihull MBC have been put up.  The Clerk stated that she had not seen any, but would ask Ian Bancroft.

 

b.)  Minute number 8.a.) Closure of HSBC.

Members asked if the post office had been approached regarding banking gym takings.  The Clerk stated that Simon Upson (Head Steward) and herself would approach the post office closer to the date of closure.

 

4.  Correspondence.

a.)  Dave Cuthbert (Chair Catherine de Barnes Residents Association) - Re: Birmingham Airport Night Flying Review.

It was RECOMMENDED: That this item be received and noted.

 

b.)  Solihull-Sustain - Re: Sustain Alert Extra and Alert 03/03/2017.

It was RECOMMENDED: That this item be received and noted.

 

c.)  HS2 - Re: Notice of Ground Investigation Surveys.

It was RECOMMENDED: That this item be received and noted and a copy forwarded to Cllr Rashid.

 

d.)  John Crossling (WALC) - Re: abcorg.net website to assist people with financial difficulties or no job.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Solihull Partnership - Re: Partnership Community Forum - Bi-Annual meeting 28th March 2017.

It was RECOMMENDED: That this item be received and noted and a copy forwarded to Cllr Craig.

 

f.)  Solihull MBC - Re: Healthwatch Solihull            

It was RECOMMENDED: That this item be received and noted and a copy forwarded to Cllr Rashid.

 

g.)  Solihull MBC - Re: Consultation on the Proposal to close the Sixth Form at Smith’s Wood Sports College.

Cllr G Craig and Cllr H Hendry declared a non-personal interest at 7.11pm 

It was RECOMMENDED: That this item be received and noted.

 

h.)  Solihull MBC - Re: Stay Connected North Solihull News.

It was RECOMMENDED: That this item be received and noted.

 

i.)  St John Ambulance - Re: New Personal Safety and Lone Worker course

It was RECOMMENDED: That the Clerk obtain a quotation for a group course and forward the information to Cllr Hendry and Simon Upson, Head Steward.

 

j.)  Peter Greene (Family Care Trust) - Re: Grass cutting on the corner of Buckingham Road.

It was RECOMMENDED: That the Clerk ask Site Maintenance Services for a quote on cutting the corner of Buckingham Road and Windward Way.

 

k.)  Nick Palmer (Solihull MBC) - Re: Payment of solicitor’s fees.

It was RECOMMENDED: That this item be received and noted.

 

l.)  Solihull MBC - Re: Press Releases: West Midlands region wins £639,000 funding to support victims of domestic abuse; Solihull’s Switch ‘n’ Save scheme returns; Solihull Council donate £4,000 to Marie Curie from recycled metals; No Smoking Day 8th March - find out how much money you could save; Council agrees budge for the next financial year; Solihull school chef wins highly commended national competition; Shop owner convicted of selling alcohol to children.

It was RECOMMENDED: That these items be received and noted.

 

5.  Planning Applications

There were no planning applications received.

 

6.  Smith’s Wood Community Gym

a.)  Gym Figures.

Due to Simon Upson (Head Steward) being on annual leave no gym figures were presented.

 

7.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Direct Debit, Bill Payments and Standing Orders

09/02/2017  -  NEST PENSION SCHEME  - £4.12

09/02/2017  -  AMAZON - water  - £35.96

10/02/2017  -  HSBC - bank charges  - £46.10

11/02/2017  -  HSBC - bank charges  - £3.00

13/02/2017  -  INLAND REVENUE - p.a.y.e.  - £1158.47

13/02/2017  -  J P LENNARD - attachment rack  - £201.50

13/02/2017  -  SMITH’S WOOD PRIMARY ACADEMY - shared maintenance  - £286.00

13/02/2017  -  LDC STORES - cleaning materials  - £15.59

15/02/2017  -  BRITISH TELECOM - Clerk’s office  - £26.48

15/02/2017  -  MULLER MILK - Smith’s Wood Primary Academy  - £787.25

15/02/2017  -  MULLER MILK - St John the Baptist School  - £286.60

15/02/2017  -  WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  - £356.47

15/02/2017  -  VISTAPRINT - new gym price list postcards  - £30.73

16/02/2017  -  NEST PENSION SCHEME  - £3.30

20/02/2017  -  INSPIRE HEALTHCARE - sanitary service  - £703.32

20/02/2017  -  TOM FARROW - IT services  - £82.50

21/02/2017  -  IRIS PAYROLL - Automatic Enrolment  - £12.14

21/02/2017  -  IRIS PAYROLL - A.E.  - £5.76

21/02/2017  -  ASDA - hospitality for AED training day  - £10.81

23/02/2017  -  NEST PENSION SCHEME  - £3.10

28/02/2017  -  NEST PENSION SCHEME  - £29.86

28/02/2017  -  ANGEL SPRINGS - water cooler  - £38.14

02/03/2017  -  SMITH’S WOOD PRIMARY ACADEMY - shared maintenance  - £101.60

02/03/2017  -  LDC STORES  - cleaning materials  - £7.20

02/03/2017  -  LDC STORES - cleaning materials  - £11.52

02/03/2017  -  ANDREWS AIRCONDITIONING - bi-annual service  - £316.22

02/03/2017  -  J P LENNARD - neck protector  - £20.88

06/03/2017  -  INLAND REVENUE - p.a.y.e.  - £1134.51

 

b.)  Breakdown of accounts for Fun Day.

Members were presented with a breakdown of expenditure and income for the fun day held on Saturday 16th July 2016.  The Clerk asked if tokens, bags and collection buckets totalling approximately £140 be purchased out of this years budget for the next fun day scheduled to be held on Saturday 15th July 2017.  Members had no objections to this request.

 

c.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 28th February 2017 be accepted.

 

8.  Members Requests at the Chairman’s Discretion.

a.)  Distribution of Fun Day Leaflets.

The Clerk asked members if the Fun Day leaflets could be distributed by Royal Mail this year for a cost of £500 plus VAT for distribution of 8,000 leaflets.  Members agreed to this request and stated that they would incorporate the fun day leaflet with a newsletter (A4 printed on both sides).  The Clerk is to obtain a quotation for printing 10,000 leaflets and to produce a draft leaflet/newsletter.

 

9.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.