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Those present:

 

Chairman:  Cllr D Cornock.

 

Councillor:  Cllr F Churchill, Cllr J Wilson.

 

Officer:  Mrs K Woods.

 

1.  Apologies.

Apologies were received and accepted from Cllr H Hendry and Cllr K Paul.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 5th March 2018 be approved as a true and correct record.

 

3.  Matters Arising.

There were no matters arising from the previous Finance and General Purposes Committee meeting held on Monday 5th March 2018.

 

4.  Correspondence.

a.)  Joseph Bright (Solihull MBC) - Re: HS2 Implementation Advisory Group - presentations from meeting held on 15th March 2018.

It was RECOMMENDED: That this item be received and noted.

 

b.)  Neil Millard (Fordbridge Town Council) - Re: Cancellation of Chairman’s Charity Event.

It was RECOMMENDED: That this item be received and noted.

 

c.)  Garry Webb (Bright Ideas 365) - Re: Ongoing income for Smith’s Wood Parish Council without cost, work or commitment.

It was RECOMMENDED: That the Clerk investigate and report back.

 

d.)  Sue Watson (Unity Trust) - Re: FREE Training and support from the National Careers.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Anthony Watson (Solihull MBC) - Re: Smith’s Wood Medical Centre development.

It was RECOMMENDED: That this item be received and noted.

 

f.)  Sue Watson - Re: Unity News.    

It was RECOMMENDED: That this item be received and noted.

 

g.)  Site Maintenance Services - Re: Quotation for litter picking perimeter bushes.

It was RECOMMENDED: That the Parish Council accept the quotation.

 

h.)  Zurich Municipal - Re: Insurance Quotation.

It was RECOMMENDED: That this item be received and noted.

 

i.)  Christina Lal - Re: Request to hire hall on Friday evenings, Saturday daytime and discount on costs.

It was RECOMMENDED: That the Parish Council offer the following: Friday Evening – from 5.00pm to 8.30pm for a total cost of £70.00 (this is to allow staff to clean the hall); Saturday Daytime – from 9.30am to 3.00pm for a total cost of £100.00.  This is to be reviewed in six months.

 

j.)  Kath Hemmings (Solihull MBC) - Re: Mayor’s Community Weekend - 30th June and 1 July 2018.

It was RECOMMENDED: That the Clerk contact Kath Hemmings and enquire if the Parish Council’s fun day fits the criteria to receive funding.

 

k.)  Lee Stevenson (Solihull MBC) - Re: Temporary Footpath Closure - Dee Walk and Mull Croft.

It was RECOMMENDED: That this item be received and noted.

 

l.)  PKF Littlejohn - Re: Annual Audit 2017/2018 - Monday 11th June 2018.

It was RECOMMENDED: That this item be received and noted.

 

m.)  Brian Brown - Re: SAC Meeting Thursday 19th April 2018 at the Sports Pavilion, Castle Bromwich Parish Council, Arden Hall, Water Orton Road.

It was RECOMMENDED: That this item be received and noted.

 

n.)  West Midlands Police - Re: Neighbourhood Alerts: Volunteering for West Midlands Police; Stolen Scooter; Online Marketplace Fraud Advice for Sellers; Magazine Advertise Debt Alert.

It was RECOMMENDED: That these items be received and noted.

 

5.  Financial Assistance Requests   

There were no requests received.

 

6.  Planning Applications.

There were no planning applications received.

 

7.  Smith’s Wood Community Gym.

a.)  Gym Figures.

Members were presented with figures for the past two months.

 

8.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Direct Debit, Bill Payments and Standing Orders                                                            

08/03/2018  -  NEST PENSIONS  - £9.36

09/03/2018  -  BRITISH TELECOM - Gym office  - £23.28

09/03/2018  -  VIKING DIRECT - stationery  - £11.99

10/03/2018  -  BANK CHARGES  - £3.00

12/03/2018  -  VAT RETURN  - £357.11

13/03/2018  -  BANK CHARGES  - £38.60

15/03/2018  -  BRITISH TELECOM - Clerk’s office  - £23.28

15/03/2018  -  NEST PENSIONS  - £11.26

15/03/2018  -  MULLER MILK - Smith’s Wood Primary Academy  - £686.16

15/03/2018  -  MULLER MILK - St. John the Baptist School  - £234.12

15/03/2018  -  WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  - £526.70

16/03/2018  -  SMITH’S WOOD PRIMARY ACADEMY - shared maintenance  - £105.12

19/03/2018  -  VISTAPRINT - new price list postcards  - £36.47

22/03/2018  -  NEST PENSIONS  - £30.40

28/03/2018  -  ANGEL SPRINGS - water cooler  - £42.05

28/03/2018  -  B & G CLEANING SYSTEMS LTD - floor polisher  - £550.80

29/03/2018  -  NEST PENSIONS  - £6.74

29/03/2018  -  VIKING DIRECT - stationery  - £97.42

29/03/2018  -  LDC STORES - cleaning materials  - £81.41

29/03/2018  -  LDC STORES - cleaning materials  - £45.50

03/04/2018  -  SOLIHULL MBC - Business rates  - £1200.00

04/04/2018  -  INLAND REVENUE - p.a.y.e.  - £587.59

05/04/2018  -  BRITISH TELECOM - Gym office  - £24.04

05/04/2018  -  IRIS PAYROLL - Annual subscription  - £264.00

05/04/2018  -  PERFECT ASSOCIATES - 2 x portaloos for fun day  - £228.00

06/04/2018  -  NEST PENSION  - £5.82

09/04/2018  -  WOLVERHAMPTON CITY COUNCIL - Advanced Payment of past service deficit  - £1000.00

 

b.i.)  Muller Milk.

Members were informed that St. John the Baptist RC School were withdrawing from the Milk Subsidy Scheme, due to low consumption of the milk supplied.

 

c.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 31th March 2018 be accepted.

 

9.  Members Requests at the Chairman’s Discretion.

There were no requests submitted.

 

10.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.