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Those present:

 

Chairman:  Cllr D Cornock.

 

Councillor:  Cllr M Rashid, Cllr J Wilson.

 

Officer:  Mrs K Woods.

 

1.  Apologies.

Apologies were received and accepted from Cllr Ms P Hartland.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 6th March 2017 be approved as a true and correct record.

 

3.  Matters Arising.

There were no matters arising from the previous Finance and General Purposes Committee meeting held on Monday 6th March 2017.

 

4.  Correspondence.

a.)  Solihull-Sustain - Re: Sustain Alert Extra - 23/03/2017.

It was RECOMMENDED: That this item be received and noted.

 

b.)  John Crossling (W.A.L.C.) - Re: NALC Consultation on Government Housing White Paper.

It was RECOMMENDED: That this item be forwarded to Cllr G Craig.

 

c.)  Robin Dunlevy (Solihull MBC) - Re: Solihull Council’s Switch and Save Scheme.

It was RECOMMENDED: That this item be placed on the Parish Council notice board.

 

d.)  John Crossling - Re: Information on Post Offices and Local Government Ombudsman.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Solihull- Sustain - Re: Sustain Alert - 31/03/2017.

It was RECOMMENDED: That this item be received and noted.

 

f.)  John Crossling - Re: Consultation on Localism.

It was RECOMMENDED: That this item be forwarded to Cllr G Craig.

 

g.)  Abi Maguire - Re: Request to hire playing field to hold a fun day and companion dog show.

It was RECOMMENDED: That the Parish Council have no objections to the field being used for a fun day, free of charge, providing the organiser obtains the relevant licences and insurances.

 

h.)  Aiden Ashcroft (West Midlands Police) - Re: PSPC Windward Way Field.

It was RECOMMENDED: That this item be received and noted.

 

i.)  Solihull MBC - Re: North Solihull News.

It was RECOMMENDED: That this item be received and noted.

 

j.)  Solihull MBC - Re: Press Releases: Celebrating over 200 years of fostering in Solihull; Protecting Solihull residents from scams; ‘Visit Solihull’ promoted to Travel & Trade 2017; Love Langley Hall Park Project gets funding boost from Tesco shoppers; Residents invited to find out about the Hobs Moat Health & Wellbeing Community Chest Fund; Cholet school children meet The Mayor; Council needs residents’ views.

It was RECOMMENDED: That these items be received and noted.

 

5.  Financial Assistance Requests             

There were no requests received.

 

6.  Planning Applications.

a.)  87 Rover Drive - Two storey side extension to form a new living room and alter the kitchen to open planned and first floor new master bedroom with vaulted ceiling and roof lights.

It was RECOMMENDED: That the Parish Council have no objections to the above application.

 

b.)  96 Tamar Drive - Garage conversion including increase in roof height. 

It was RECOMMENDED: That the Parish Council have no objections to the above application.

 

7.  Smith’s Wood Community Gym.

a.)  Gym Figures.

Members were informed that there were no figures to present, but that they would be available for the Full Council meeting.

 

b.)  Letter from Carmen Vassel.

Members were informed that Ms Vassel had  stated that she has a disability that restricts what gym equipment she could use and that she was happy that the gym facilities were so close to work.  She added that she was surprised to find that the gym usage charges were so high, considering that the gym is a community gym in a poverty stricken area.  She requested that the Parish Council offer a concessionary rate for the elderly, students and disabled.

It was RECOMMENDED: That the Clerk reply to Ms Vassel stating that the gym was provided for the residents of Smith’s Wood, but that this comes at a cost as equipment needs to be maintained, which is why the prices have been increased.  The Clerk is to inform Ms Vassel that research has been carried out into the policies of other gyms within Solihull and that no other gym offers concessions to the elderly, students, disabled or the unemployed and that the Parish Council would not be changing their policy.

 

c.)  Quotation for Servicing of Gym Equipment.

Members were presented with a quotation from D & M Gym Services to service the gym equipment for £395 plus parts if any required.  Call out repairs throughout the year charged at £95.00 for first hours labour plus £30.00 per additional hour.

It was RECOMMENDED: That the quotation be accepted.

 

8.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Cheque

111583  -  SOLIHULL MBC - Temporary Event Notice fun day  - £21.00

Direct Debit, Bill Payments and Standing Orders

07/03/2017  -  PLASTICTOKENS - tokens fun day  - £111.00

07/03/2017  -  N P THEMOPLASTIC - collection buckets fun day  - £36.50

07/03/2017  -  AMAZON - zipper plastic bags for tokens fun day  - £2.90

08/03/2017  -  BRITISH TELECOM - gym office  - £23.18

09/03/2017  -  NEST - automatic enrolment pension  - £8.36

10/03/2017  -  SITE MAINTENANCE - 4 x pitch remark, litter pick  - £150.00

10/03/2017  -  VIKING DIRECT - stationery  - £138.24

10/03/2017  -  ROTOWASH - supply and fit parts  - £83.94

11/03/2017  -  HSBC - bank charges  - £3.00

13/03/2017  -  HSBC - bank charges  - £33.00

15/03/2017  -  BRITISH TELECOM - Clerk’s office  - £25.88

15/03/2017  -  NEST - AE pension  - £7.46

15/03/2017  -  MULLER MILK & INGRED - S/Wood Primary Academy  - £661.06

15/03/2017  -  MULLER MILK & INGRED - St. John the Baptist School  - £240.85

15/03/2017  -   WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  - £321.57

17/03/2017  -  AMAZON - 3 side panels for gazebo fun day  - £26.95

20/03/2017  -  LDC STORES - cleaning materials  - £64.14

21/03/2017  -  IRIS PAYROLL - automatic enrolment  - £12.14

21/03/2017  -  IRIS PAYROLL - automatic enrolment  - £5.76

21/03/2017  -  VISTAPRINT - gym special offers leaflets  - £29.97

23/03/2017  -  NEST - AE pension  - £28.78

24/03/2017  -  TANSHARE - sunbed creams  - £195.24

28/03/2017  -  ANGEL SPRINGS - water cooler  - £40.04

29/03/2017  -  NEST - pension  - £8.68

30/03/2017  -  IRIS PAYROLL - payroll software and support  - £254.40

31/03/2017  -  SITE MAINTENANCE - 6 x pitch remark, litter pick, gang mowing  - £278.40

03/04/2017  -  MAGIC PARTY - 2 x face painting, 2 x mix & mingle, 1 x temporary tattoos fun day  - £980.00

03/04/2017  -  INLAND REVENUE - p.a.y.e.  - £1229.41

04/04/2017  -  TOM FARROW - update price list on till  - £41.25

04/04/2017  -  INLAND REVENUE - end of year adjustment p.a.y.e.  - £126.41

04/04/2017  -  PERFECT ASSOCIATES - 3 portaloos fun day  - £306.00

04/04/2017  -  B C EVENT HIRE - inflatables & 3 staff fun day  - £825.00

05/04/2017  -  BRITISH TELECOM  - internet package  - £225.80

05/04/2017  -  EVENT HIRE UK - 10 table hire & returnable deposit  - £219.40

05/04/2017  -  VISION DESIGN & PRINT - fun day leaflets  - £270.00

06/04/2017  -  NEST - pension  - £4.02

06/04/2017  -  D CORNOCK - Special Responsibility Allowance  - £500.00

10/04/2017  -  HSBC - bank charges  - £36.20

 

c.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 31th March 2017 be accepted.

 

9.  Members Requests at the Chairman’s Discretion.

a.)  Funding cut for Meriden Adventure Playground.

Members were informed that Solihull Mbc are proposing to cut funding for the Adventure Playground at Meriden Park, Chelmsley Wood.

It was RECOMMENDED: That the Clerk send a letter stating that the Parish Council object to the proposed funding cut.

 

b.)  Parking at Woodlands Campus.

Cllr Cornock informed members that once again cars are parking on the grass verge outside Woodlands Campus.  Members were also informed by Cllr J Wilson that the cars belong to the lecturers and not the students.

It was RECOMMENDED: That the Clerk inform Jim Harte of the Parish Council’s concerns.

 

10.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.