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Those present:

 

Chairman:     Cllr H Hendry (Vice-Chairman)

 

Councillor:     Cllr Ms P Hartland, Cllr K S Paul, Cllr M Rashid, Cllr J Wilson.

 

Officer:           Mrs K Woods.

 

1.         Apologies.

Apologies were received from Cllr G Churchill, Cllr G Craig, Cllr A Jacques, Cllr Mrs K Jacques and Cllr Mrs J Lloyd.

 

2.         Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 13th June 2016 be approved as a true and correct record.

 

3.         Matters Arising.

There were no matters arising from the previous meeting.

 

4.         Correspondence.

a.)        Councillor Jean Hamilton (Solihull MBC) - Re: Invitation to attend Parish Council meeting.

            It was RECOMMENDED: That this item be received and noted.

 

b.)        Melanie Lockey (Solihull MBC) - Re: Community Enterprise for Success Workshop - ‘Just about Managing’ - 12th July Cranmore Park.

            It was RECOMMENDED: That this item be received and noted.

 

c.)        Deborah Merry (Solihull MBC) - Re: Solihull Civic Honours.

            It was RECOMMENDED: That this item be received and noted.

 

d.)        Brian Brown (Chair - Cheswick Green PC) - Re: SAC AGM and Meeting Thursday 13th July 2017 at The Sports Pavilion, Hampton Lane, Meriden, CV7 7LN.

            It was RECOMMENDED: That this item be received and noted.

 

e.)        Louis Potter (Iris Payroll) - Re: General Data Protection Regulation - training course.

            It was RECOMMENDED: That this item be received and noted.

 

f.)        Neil (Smithswood Firs FC) - Re: Hire of 9-a-side pitch.

It was RECOMMENDED: That the Clerk contact the above Football Club and ask them to clarify which playing field they are interested in hiring, what are the ages of the players, will there be a charge to the players and which evening do they wish to hire the playing field.

 

g.)        Solihull-Sustain - Re: Sustain Alert 30/06/2017.

            It was RECOMMENDED: That this item be received and note.

 

h.)        Solihull MBC - Re: Press Releases: Reminder: Nominations open for the Civic Honours Awards; Health Information Week at The Core; Solihull Council supports National Licensing Week.

            It was RECOMMENDED: That these items be received and noted.

 

5.         Planning Applications

            There were no applications received.

 

6.         Smith’s Wood Community Gym

a.)        Gym Figures.

            Members were presented with gym figures.

 

b.)        Lights in Hall.

Members were informed that some of the LED lights in the hall were faulty, and as they were originally purchased from China, the Chinese company are more interested in selling us more lights that sending replacements.  A UK based company has been sourced and they have quoted £613.38 for the lights that need replacing.  Members were informed that two more lights have failed since the quotation was received.  It was suggested that two spares by purchased together with the lights that need replacing.

It was RECOMMENDED: That the quotation be accepted and the two other lights be replaced and two spares by purchased.  The Clerk to forward the invoice to the school for their share of the costs.

 

c.)        Doc Spot.

Members were informed that Doc Spot are having staffing problems, which is having a ‘knock-on’ effect at the gym, in that sessions are being cancelled.  Members were also informed that two members of staff are qualified to run doc spot sessions, but are not being utilised due to the question of who pays the hours worked for Doc Spot.

It was RECOMMENDED: That a meeting is arranged with Doc Spot to find a solution to these issues.

 

7.         Accounts Presented, Bank Reconciliation and Budget.

a.)        Expenditure.

            It was RECOMMENDED: That the following accounts be approved.

            Direct Debit, Bill Payments and Standing Orders       

06/06/2017  -  BRITISH TELECOM - gym office  -  £23.45

06/06/2017  -  INLAND REVENUE - p.a.y.e.  -  £1019.06

06/06/2017  -  ROYAL MAIL - collection of leaflets  -  £122.40

07/06/2017  -  SITE MAINTENANCE - pitch remark, litter pick, gang mowing  -  £ 182.40

07/06/2017  -  LDC STORES - cleaning materials  -  £56.53

07/06/2017  -  VIKING DIRECT – stationery  -  £98.32

08/06/2017  -  NEST PENSION  -  £4.20

08/06/2017  -  AMAZON - fun day - gazebo weights  -  £25.78

            10/06/2017  -  BANK CHARGES  -  £8.25

10/06/2017  -  BANK CHARGES  -  £3.00

12/06/2017  -  ROYAL MAIL - distribution of leaflets  -  £728.82

14/06/2017  -  ICS PRINT - fun day banners  -  £120.05

14/06/2017  -  PEEKS - fun day – lollies  -  £11.70

14/06/2017  -  LDC STORES - cleaning materials  -  £14.34

14/06/2017  -  LDC STORES - cleaning materials  -  £10.32

14/06/2017  -  LDC STORES - cleaning materials  -  £11.52

14/06/2017  -  QUIDS IN - toilet duck  -  £4.51

14/06/2017  -  PPL UK - music licence  -  £146.42

15/06/2017  -  BRITISH TELECOM - Clerk’s office  -  £20.33

15/06/2017  -  MULLER MILK - S/Wood Primary Academy  -  £862.76

15/06/2017  -  MULLER MILK - St/John the Baptist School  -  £297.50

15/06/2017  -  WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  -  £334.39

19/06/2017  -  AMAZON - fun day - replacement hook-a-ducks  -  £24.97

21/06/2017  -  IRIS PAYROLL - A.E.  -  £12.14

21/06/2017  -  SPAR - toilet duck  -  £10.00

21/06/2017  -  LDC STORES - cleaning materials  -  £51.36

21/06/2017  -  SMITH’S WOOD PRIMARY ACADEMY – shared cleaning  -  £23.56

22/06/2017  -  NEST PENSION  -  £10.60

23/06/2017  -  IRIS PAYROLL - A.E.  -  £5.76

23/06/2017  -  VIKING DIRECT – stationery  -  £68.50

23/06/2017  -  ONE CALL INTERNATIONAL - collection of leaflets and drop-off at Walk Bundling Centre (Royal Mail)  -  £206.58

26/06/2017  -  SMILING FAMILIES - Paws Patrol character - fun day  -  £50.00

28/06/2017  -  NEST PENSION  -  £66.32

28/06/2017  -  ANGEL SPRINGS - water cooler  -  £40.04

29/06/2017  -  NEST PENSION  -  £29.76

29/06/2017  -  VIKING DIRECT - water for gym  -  £14.74

30/06/2017  -  LDC STORES - light bulbs  -  £199.44

03/07/2017  -  SOLIHULL MBC - business rates  -  £1165.00

03/07/2017  -  INLAND REVENUE - p.a.y.e.  -  £1046.62

03/07/2017  -  SITE MAINTENANCE - 2 x pitch remark, litter pick, gang mowing  -  £274.80

 

b.)        Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 30th June 2017 be accepted.

 

c.)        Budget Balances.

It was RECOMMENDED: That the breakdown for the first quarter of the budget balances be accepted.

 

8.         Members Requests at the Chairman’s Discretion.

a.)        Cladding on High Rise Accommodation in Solihull.

Members were informed that the cladding on the high rise blocks with Smith’s Wood are coated with a different substances to that of Grenfell Tower in London and that the cladding is not flammable.

 

b.)        Potential move to Elmwood Place.

            Members asked the Clerk to contact Anthony Watson for an update on progress.

 

9.         Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.