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Those present:

 

Chairman:     Cllr H Hendry.

 

Councillor:     Cllr F Churchill, Cllr G Craig, Cllr Ms P Hartland, Cllr K Paul, Cllr M Rashid.

 

Officer:           Mrs K Woods.

 

1.         Apologies.

Apologies were received from Cllr D Cornock and Cllr J Wilson.

 

2.         Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 3rd July 2017 be approved as a true and correct record.

 

3.         Matters Arising.

a.)        Minute number 6.c. Doc Spot.

Members were informed that the Clerk was not sure if the meeting with Doc Spot had taken place.

 

b.)        Minute number 8.b.) Potential move to Elmwood Place.

Members were informed that the Clerk had received no reply to date from Anthony Watson regarding the School’s responses to the proposed plans to refurbish the school to increase the number of classrooms.

 

4.         Correspondence.

a.)        The Mayor’s Parlour - Re: Letter of apology from Mayor for missing Fun Day.

            It was RECOMMENDED: That this item be received and noted.

 

b.)        Gemma Farrington (Solihull MBC) - Re: Localised Council Tax support scheme consultation 2018/19.

            It was RECOMMENDED: That this item be received and noted.

 

c.)        Jeannie Batchelor (Solihull Community Housing) - Re: Fire Safety Information.

            It was RECOMMENDED: That this item be received and noted.

 

d.)        Solihull MBC - Re: Various Restrictions Order 2017 for Green Lane, castle Bromwich.

            It was RECOMMENDED: That this item be received and noted.

 

e.)        Brian Brown (Cheswick Green Parish Council) - Re: SAC meeting with CEO of SMBC.

            It was RECOMMENDED: That this item be received and noted.

 

f.)        Martin Tunstall (W.M. Lieutenancy) - Re: Honours and Queen’s Awards 2017.

            It was RECOMMENDED: That this item be received and noted.

 

g.)        Sally Anne Babb (Solihull MBC) - Re: Solihull Council Welfare Reform Newsletters.

            It was RECOMMENDED: That this item be received and noted.

 

h.)        Solihull-Sustain - Re: Sustain Alerts: 28/07/2017; Alert Extra 04/08/2017; 11/08/2017; 01/09/2017; Alert Extra 08/09/2017.

            It was RECOMMENDED: That this item be received and noted.

 

i.)         Adam Noon (Solihull MBC) - Re: Arden Free Tree Scheme 2017.

It was RECOMMENDED: That the Clerk check if more trees/shrubs are needed for the playing field at Windward Way.

 

j.)         Aimee Mallinson (The Cars Area) - Re: Cars Area Big Local Grants.

            It was RECOMMENDED: That this item be received and noted.

 

k.)        Brian Brown - Re: SAC - Venues and Costs for meetings.

            It was RECOMMENDED: That this item be received and noted.

 

l.)         Highways England - Re: M42 Junction 6 Improvement Scheme: Preferred Route Announcement and Report on Public Consultation.  Feedback on this report to be submitted by Friday 13th October 2017.

            It was RECOMMENDED: That this item be received and noted.

 

m.)       Building Bridges - Re: Invitation to a seminar ‘The Money Game’ on Tuesday 26th September 2017 at 7.30pm at De Limesi Suite, Solihull Crowne Plaza Hotel, B91 3QD.

            It was RECOMMENDED: That this item be received and noted.

 

n.)        Brian Brown - Re: SAC - Minutes of meeting 13th July 2017.

            It was RECOMMENDED: That this item be received and noted.

 

o.)        Solihull MBC - Re: Solihull Local Plan - Summary of Representations.

It was RECOMMENDED: That the Clerk enquire if the green space on Auckland Drive, between Sanda Croft and Skye Close has been added to the list of land earmarked for development in the Local Plan.

 

p.)        Lee Stevenson (Solihull MBC) - Re: Notification of Experimental Traffic Regulation Order - School Streets - Marston Green Infant Academy Area.

            It was RECOMMENDED: That this item be received and noted.

 

q.)        Christine Grabski (Solihull MBC) - Re: Kingshurst Public Consultation.

            It was RECOMMENDED: That this item be received and noted.

 

r.)         Tom Redfern (Birmingham Airport) - Re: Proposed Changes to Flightpaths at Birmingham Airport - Consultation Launch.

It was RECOMMENDED: That the Clerk contact Birmingham Airport and ask that Air Quality Monitoring stations be sited within the Smith’s Wood Area.

 

s.)        Andy Holding (Birmingham Airport) - Re: Birmingham Airport Flightpaths Consultation.

            It was RECOMMENDED: That this item be received and noted.

 

t.)         Melanie Lockey (Solihull MBC) - Re: Community Enterprise for Success Workshops - Fundamentals of Social Enterprise Business Planning; NEED 2 KNOW - Making Social Media Work for Your Small Business.

            It was RECOMMENDED: That this item be received and noted.

 

u.)        Solihull MBC - Re: Stay Connected - North Solihull News.

            It was RECOMMENDED: That this item be received and noted.

 

v.)        Lee Stevenson - Re: Establishment of a Parallel Crossing on Windward Way and Arran Way and Proposed Installation of Road Humps on Windward Way.

            It was RECOMMENDED: That this item be received and noted.

 

w.)       Robin Dunlevy (Solihull MBC) - Re: Solihull Council’s Switch and Save Scheme.

            It was RECOMMENDED: That this item be received and noted.


x.)        Solihull MBC - Re: Press Releases: Views sought on changes to Solihull’s Fairer Charging Policy; Funding boost for Solihull’s habitats; Valveforce expands in Solihull once again; Cox Exhibitions expands thanks to the Business Growth Programme; Pupils flourish in fundraising campaign; Planning approved for new dementia care home in Shirley; 2017 Arden Free Tree Scheme now open; New Heritage Gallery exhibitions; Solihull A-Level results; Kingshurst Masterplan - Have your say.

            It was RECOMMENDED: That these items be received and noted.

 

Cllr H Hendry leaves the meeting at 4.35pm and Cllr G Craig is elected to chair the meeting.

 

5.         Planning Applications

            There were no planning applications received.

 

6.         Smith’s Wood Community Gym

a.)        Gym Figures.

Gym figures for the months of July and August 2017 were presented to members.

It was RECOMMENDED: That the Clerk present these figures and the figures for July and August 2016 to the next Full Council meeting for comparison.

 

7.         Accounts Presented, Bank Reconciliation and Budget.

a.)        Expenditure.

            It was RECOMMENDED: That the following accounts be approved.

            Direct Debit, Bill Payments and Standing Orders

06/07/2017  -  NEST – pension  -  £10.60

06/07/2017  -  MIRRORSTONE LIGHTS - lights in halls  -  £863.38

06/07/2017  -  AMAZON - extension lead (fun day)  -  £23.70

07/07/2017  -  BRITISH TELECOM - Clerk’s office  -  £22.79

07/07/2017  -  LDC STORES - cleaning materials  -  £11.04

07/07/2017  -  LDC STORES - cleaning materials  -  £15.59

11/07/2017  -  HSBC  - bank charges  -  £68.85

13/07/2017  -  NEST   - pension  -  £9.08

13/07/2017  -  VIKING DIRECT – stationery  -  £18.22

13/07/2017  -  VIKING DIRECT – fans  -  £103.14

13/07/2017  -  LDC STORES - cleaning materials  -  £47.63

13/07/2017  -  SMITH’S WOOD PRIMARY ACADEMY – shared maintenance £124.98

13/07/2017  -  DAVIES CLIFTON & CO - Internal audit  -  £504.00

15/07/2017  -  HSBC  - bank charges  -  £3.00

17/07/2017  -  BRITISH TELECOM - gym office  -  £25.84

17/07/2017  -  MULLER MILK - S/Wood Primary Academy  -  £681.12

17/07/2017  -  MULLER MILK - St/John the Baptist School  -  £247.92

17/07/2017  -  BRITISH TELECOM - internet package  -  £173.83

17/07/2017  -  WOLVERHAMPTON CITY COUNCIL- l.g.p.s.  -  £327.98

19/07/2017  -  ARGOS - storage box  -  £53.94

19/07/2017  -  AMAZON - 3 x gazebo, 6 x gazebo weights  -  £197.31

19/07/2017  -  AMAZON - eyelet tool, carrier bags  -  £10.30

20/07/2017  -  NEST – pension  -  £10.40

20/07/2017  -  VISTAPRINT - gym price list  -  £40.67

21/07/2017  -  IRIS PAYROLL - Automatic Enrolment  -  £12.14

21/07/2017  -  IRIS PAYROLL - A.E.  -  £5.76

24/07/2017  -  BRITISH TELECOM - gym internet package  -  £118.92

24/07/2017  -  TANSHARE - sunbed creams and eye protection  -  £96.54

24/07/2017  -  MINDBODY - gym till software and support  -  £441.94

25/07/2017  -  NEST – pension  -  £27.88

25/07/2017  -  PEEKS OF BOURNEMOUTH - toys/prizes for fun day  -  £105.91

25/07/2017  -  LDC STORES - cleaning materials  -  £45.58

26/07/2017  -  ANGEL SPRINGS - water cooler  -  £40.04

27/07/2017  -  NEST – pension  -  £6.42

27/07/2017  -  SITE MAINTENANCE - gang mowing, litter pick  -  £138.00

01/08/2017  -  NEST – pension  -  £7.16

01/08/2017  -  SOLIHULL MBC - Business Rates  -  £1165.00

07/08/2017  -  BRITISH TELECOM - Clerk’s office  -  £22.20

07/08/2017  -  INLAND REVENUE - p.a.y.e.  -  £1342.69

07/08/2017  -  LDC STORES - cleaning materials  -  £13.50

09/08/2017  -  SHAPEMASTER - repair to toning table  -  £186.00

09/08/2017  -  ST JOHN AMBULANCE - cover for fun day  -  £122.40

09/08/2017  -  VIKING DIRECT – stationery  -  £47.08

10/08/2017  -  NEST – pension  -  £6.10

10/08/2017  -  HSBC - bank charges  -  £46.57

12/08/2017  -  HSBC - bank charges  -  £3.00

14/08/2017  -  NEST – pension  -  £40.26

15/08/2017  -  BRITISH TELECOM - gym office  -  £22.20

15/08/2017  -  MULLER MILK - S/Wood Primary Academy  -  £908.16

15/08/2017  -  MULLER MILK - S./John the Baptist School  -  £330.56

15/08/2017  -  WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  -  £1075.29

22/08/2017  -  IRIS PAYROLL - A.E.  -  £12.14

22/08/2017  -  IRIS PAYROLL - A.E.  -  £5.76

29/08/2017  -  ANGEL SPRINGS - water cooler  -  £40.04

30/08/2017  -  VIKING DIRECT – stationery  -  £44.14

30/08/2017  -  LDC STORES - cleaning materials  -  £32.10

30/08/2017  -  LDC STORES - cleaning materials  -  £60.65

30/08/2017  -  LDC STORES - cleaning materials  -  £11.28

01/09/2017  -  SOLIHULL MBC - Business Rates  -  £1165.00

01/09/2017  -  VIKING DIRECT – stationery  -  £47.96

05/09/2017  -  BRITISH TELECOM - Clerk’s office  -  £22.20

05/09/2017  -  SITE MAINTENANCE - 1 x gang mowing, 1 x litter pick, 1 x corner plot  £144.00

05/09/2017  -  INLAND REVENUE - p.a.y.e.  -  £1104.07

07/09/2017  -  NEST – pension  -  £12.68

10/09/2017  -  HSBC - bank charges  -  £37.30

 

c.)        Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 31st July 2017 and 31st August 2017 be accepted.

 

8.         Members Requests at the Chairman’s Discretion.

a.)        Parking at Elmwood Place.

Members asked the Clerk to enquire with Solihull MBC if the Parish Council can use their parking spaces when attending meetings at Elmwood Place.

 

b.)        Meeting with School and Solihull MBC.

Members asked the Clerk to invite Anthony Watson and John Talbot to the next Full Council meeting, scheduled to be held on Monday 25th September 2015.

 

c.)        Contractor Parking in Isis Grove.

Members were informed that Solihull MBC contractor vehicles are being ‘parked up’ overnight in Isis Grove making it difficult for residents to find parking for themselves.  Members asked the Clerk to contact Solihull MBC regarding this issue.

 

d.)        Street Lighting, Burton’s Way.

Members were informed that the street lighting in Burton’s Way, from outside the school to Windward Way, were not working on both sides of the road.  Members asked the Clerk to contact Solihull MBC regarding this issue.

 

9.         Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.