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Those present:

 

Chairman:  Cllr D Cornock

 

Councillor:  Cllr F Churchill, Cllr Ms P Hartland, Cllr H Hendry, Cllr K S Paul, Cllr M Rashid, Cllr J Wilson.

 

Officer:  Mrs K Woods.

 

1.  Apologies.

Apologies were received from Cllr G Craig.

 

2.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 9th October 2017 be approved as a true and correct record.

 

3.  Matters Arising.

a.)  Minute number 3.a.) Meeting with School and Solihull.

Members were informed that the school had submitted their proposals for redevelopment of the school to Solihull MBC.

 

b.)  Minute number 3.b.) Parking in Isis Grove.

Members were informed that Solihull MBC contractors had been spotted measuring the waste land at the back of the garages.

 

4.  Correspondence.

a.)  Solihull MBC - Re: Invitation for Chairman to attend Remembrance Service, Sunday 12th November 2017.

It was RECOMMENDED: That Cllr Ms Hartland attend on behalf of the Parish Council.

 

b.)  Castle Bromwich Parish Council - Re: Remembrance Sunday Parade 12th November 2017.

It was RECOMMENDED: That Cllr Rashid attend on behalf of the Parish Council.

 

c.)  Brian Brown (Cheswick Green PC) - Re: SAC meeting with CEO of SMBC.

It was RECOMMENDED: That this item be received and noted.

 

d.)  Royal Mail - Re: Industrial Action Update: Mediator appointed.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Lee Stevenson (Solihull MBC) - Re: Permanent Traffic Regulation Order - Notice of Implementation - Burton’s Way.

It was RECOMMENDED: That this item be received and noted.

 

f.)  Lee Stevenson - Re: Permanent Traffic Regulation Order - Notice of Implementation - A45 Coventry Road Service Road Waiting Restrictions.

It was RECOMMENDED: That this item be received and noted.

 

g.)  Solihull MBC - Re: Stay Connected.

It was RECOMMENDED: That this item be received and noted.

 

h.)  British Telecommunications - Re: Price increase from 1st January 2018.

It was RECOMMENDED: That the Clerk contact British Telecom.

 

i.)  Lee Stevenson - Re: Notification of Temporary Traffic Restrictions - M42 Junction 4 Westbound Bridge - Temporary Overnight Closures 6th to 10th November 2017.

It was RECOMMENDED: That this item be received and noted.

 

j.)  WM Police - Re: Neighbourhood Alert - Solihull Drug Dealers Targeted.

It was RECOMMENDED: That this item be received and noted.

 

5.  Planning Applications

There were no planning applications received.

 

6.  Smith’s Wood Community Gym

a.)  Gym Figures.

Members were presented with the gym figures.

 

b.)  Floor in Small Hall.

Members were informed that the floor in the small hall had suffered a flood from the kitchen and was now lifting at the edges.  Members were also informed that a hall hirer had made a complaint about the state of the floor stating that it was dangerous and putting users health and safety at risk.

It was RECOMMENDED: That the Clerk contact the school and ask what the progress (if any) has been made regarding repair/replacement of the flooring.

 

7.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved..

Cheque Number       

111586  -  RBL POPPY APPEAL - 2 wreaths  - £34.00

Direct Debit, Bill Payments and Standing Orders

10/10/2017  -  LDC STORES - cleaning materials  - £11.52

11/10/2017  -  HSBC - bank charges  - £25.80

11/10/2017  -  SLCC - webinar training course for GDPR  - £36.00

12/10/2017  -  NEST - pension  - £7.04

14/10/2017  -  HSBC - bank charges  - £3.00

16/10/2017  -  BRITISH TELECOM - Clerk’s office  - £24.41

16/10/2017  -  MULLER MILK - Smith’s Wood Primary Academy  - £862.76

16/10/2017  -  MULLER MILK - St John the Baptist School  - £278.89

16/10/2017  -  BRITISH TELECOM - Internet package  - £169.20

16/10/2017  -  WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  - £526.70

16/10/2017  -  HSQE - Risk Assessment training  - £18.00

19/10/2017  -  NEST - pension  - £7.66

23/10/2017  -  IRIS BUSINESS SOFTWARE - A.E.  - £12.14

23/10/2017  -  IRIS PAYROLL SOLUTIONS - A.E.  - £5.76

24/10/2017  -  MINDBODY - Till software and support  - £441.94

25/10/2017  -  BRITISH TELECOM - gym internet package  - £122.40

26/10/2017  -  NEST - pension  - £34.26

26/10/2017  -  ANGEL SPRINGS - water cooler  - £40.04

26/10/2017  -  VIKING DIRECT - stationery  - £65.56

30/10/2017  -  SMITH’S WOOD PRIMARY ACADEMY - shared maintenance  - £23.56

30/10/2017  -  TANSHARE - sunbed cream  - £114.60

31/10/2017  -  4 YOUR HOME - replacement cord for vacuum cleaner  - £16.98

01/11/2017  -  SOLIHULL MBC - Business rates  - £1165.00

01/11/2017  -  LDC STORES - cleaning materials  - £150.23

02/11/2017  -  NEST - pension  - £6.94

06/11/2017  -  BRITISH TELECOM - Gym office  - £22.20

06/11/2017  -  INLAND REVENUE - p.a.y.e.  - £1128.19

06/11/2017  -  SITE MAINTENANCE - 2 x gang mowing, 1 x litter pick, 1 x grass cut at corner plot  - £192.00

 

b.)  Bank Reconciliation.

It was RECOMMENDED: That the bank reconciliation as at 31st October 2017 be accepted.

 

8.  Members Requests at the Chairman’s Discretion.

a.)  Meeting with Anthony Watson.

Members were informed that the Clerk had met with Anthony Watson to discuss the costs the Parish Council incurred during their move from Arran Hall to the Academy.  Members were informed that Mr Watson agreed to pay for all invoices except one.  Members agreed that the Clerk should send an invoice to Anthony Watson requesting reimbursement of their legal costs.  The Clerk is also to contact Samsher Bachu (Eversheds) to obtain documentation supporting the Parish Council’s claiming for reimbursement of the outstanding invoice.

 

b.)  Office Computer.

Members were informed that the office computer was showing signs of breaking down.  The Clerk presented members with a proposal for a new computer and related software of £1209.98.  Members agreed that a new computer could be purchased.

 

9.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.