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Annual General Meeting held on Monday 21st May 2018.

Those present:

 

Chairman:  Cllr K S Paul

 

Councillors:  Cllr F Churchill, Cllr D Cornock, Cllr G Craig, Cllr M Rashid, Cllr J Wilson. 

 

Officer:  Mrs K Woods.

 

1.  Apologies

Apologies were received and accepted from Cllr H Hendry.

 

2.  Election of Chairman

It was RESOLVED: That Cllr K S Paul be elected to service the Parish of Smith's Wood as Chairman of the Council for the year 2018/2019.

 

3.  Election of Vice-Chairman

It was RESOLVED: That Cllr M Rashid be elected to service the Parish of Smith's Wood as Vice-Chairman of the Council for the year 2018/2019.

 

4.  Alterations to Standing Orders/Financial Regulations/Risk Assessment.

Although there was no alteration to the Standing Orders the Parish Council requested that it be minuted that the time of the meeting be changed from 4.15pm to 4.30pm.  There were no changes to the Financial Regulations or Risk Assessment.

 

5.  Committee Structure

It was RESOLVED: That the committee structure be as follows:

Finance and General Purposes Committee

Chairman: Cllr D Cornock

Vice-Chairman: Cllr G Craig

Members: All members of the Full Council.

 

School Academy Liaison Committee

A new Committee is to be set up to reconstitute the User Agreement Committee.

Members: Cllr D Cornock, Cllr G Craig and Cllr J Wilson. 

 

6.  Other Representatives

It was RESOLVED: That the other representatives be as follows:

Citizens Advice Bureau: Cllr M Rashid

Birmingham Airport: Cllr J Wilson.

Big Lotto Steering Group: Cllr G Craig.

St Leonard’s Day Centre: Any available Councillor

Press Officer: Cllr H Hendry.

Health and Safety Officer: Cllr G Craig and Cllr K S Paul.

 

7.  Precept

It was RESOLVED: That the sum of £121,500.00 formed the precept levied by Smith's Wood Parish Council for the year 2018/2019.

Parish Council Expenditure

Solicitor’s Fees  - £0.00

Capital Expenditure  - £5,000.00

Salaries and Wages  - £98,000.00

Administration  - £9,000.00

Organised Events and Projects  - £3,000.00

Shared Maintenance  - £3,000.00

Ground Maintenance  - £2,000.00

Milk to Local Primary Schools  - £11,500.00

Grants to Voluntary Organisations  - £0.00   

Contingency Fund  - £2,500.00

Other Expenses  - £1,500.00

Running Costs  - £17,000.00

Business Rate  - £13,500.00

Sinking Fund  - £0.00

Less Income from Fun Day  - £-500.00

Less Income from Community Gym  - £-32,000.00

Total Expenditure  - £133,500.00

Less Reserves  - £-12,000.00

Parish Precept  - £121,500.00          

 

a.)  Milk to Local Primary Schools.

Members were informed that St John the Baptist School has cancelled their participation in the Free School Milk scheme.

It was RESOLVED: That any surplus funds would be transferred to the Miscellaneous Contingency Fund to help pay for the clear up after the illegal encampment that occurred on the playing field from 14th to 16th May 2018.

 

8.  Minutes of the Full Council

It was RESOLVED: That the Minutes of the Full Council meeting held on Monday 23rd April 2018 be approved as a true and correct record.

 

9.  Correspondence

a.)  Birmingham Airport - Re: Airspace Change Proposal - Proposed changes to flightpaths for aircraft departing Runway 33 - Sponsor Consultation Report.

It was RESOLVED: That this item be received and noted.

 

b.)  Spectrum Fire Protection - Re: Emergency Lighting Remedial and Maintenance Proposal.

It was RESOLVED: That both quotations be accepted.

 

c.)  Brian Brown (Solihull Area Committee) - Re: Unauthorised Gypsy, Romany and Traveller encampments.

It was RESOLVED: That the Clerk attend this meeting on behalf of the Parish Council.

 

d.)  Natalie O’Dwyer - Re: Update - M6 J2 to J4 SMP Closure Programme.

It was RESOLVED: That this item be received and noted.

 

e.)  Solihull-Sustain - Re: Colebridge Alert 18/05/2018.

It was RESOLVED: That this item be received and noted.

 

f.)  West Midland Police - Re: Neighbourhood Alerts: WMNow Solihull; Stolen Laptops.It was RESOLVED: That these items be received and noted.

 

10.  Minutes of the Finance and General Purposes Committee.

It was RESOLVED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 9th April 2018 be approved as a true and correct record.

 

11.  Member’s Requests at the Chairman’s Discretion.

a.)  Parish Council Members.

Cllr Craig asked if there was anyway to boost the membership to the Parish Council, as numbers appear to be dwindling due to two recent resignations, illness and some councillors living abroad for much of the year.  Members agreed that maybe they could ask people they know if they would be interested in joining the Parish Council.

 

b.)  Family Fun Day.

Cllr Rashid asked if the Mayor of Solihull is attending the Fun Day.  The Clerk informed members that a request form had been completed and forwarded to the Mayor’s office, but the reply back was that the Mayor was already engaged that day.  Cllr Rashid asked if the Clerk could resend the request form.

 

c.)  Birmingham Airport.

Cllr Wilson attended a Birmingham Airport Committee meeting and was informed that the resident Fire Brigade offer a fire fighting course which is free of charge to Parish Council staff.  Members asked the Clerk to enquire with the Airport Fire Brigade if they can arrange a course at the gym.

 

12.  Dates of Next Meetings.

Finance and General Purposes Committee: Monday 4th June 2018 at 4.30pm.

Full Council: Monday 25th June 2018 at 4.30pm.

 

13.  Exclusion of Public and Press.

It was RESOLVED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda item: Private Section of Minutes.