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Annual General Meeting held on Monday 22nd May 2017.

Those present:

 

Chairman:     Cllr Ms P Hartland.

 

Councillors:  Cllr F Churchill, Cllr D Cornock,  Cllr G Craig, Cllr M Rashid, Cllr J Wilson.

 

Officer:  Mrs K Woods.


1.  Apologies

Apologies were received and accepted from Cllr H Hendry and Cllr K S Paul.


2.  Election of Chairman

It was RESOLVED: That Cllr Ms P Hartland be elected to service the Parish of Smith's Wood as Chairman of the Council for the year 2017/2018.


3.  Election of Vice-Chairman

It was RESOLVED: That Cllr K S Paul be elected to service the Parish of Smith's Wood as Vice-Chairman of the Council for the year 2017/2018.


4.  Alterations to Standing Orders/Financial Regulations/Risk Assessment.

Although there was no alteration to the Standing Orders the Parish Council requested that it be minuted that the time of the meeting be changed from 7.00pm to 4.00pm.  There were no changes to the Financial Regulations or Risk Assessment.


5.  Committee Structure

It was RESOLVED: That the committee structure be as follows:

Finance and General Purposes Committee

Chairman: Cllr D Cornock

Vice-Chairman: Cllr H Hendry

Members: All members of the Full Council.

School Academy Liaison Committee

A new Committee is to be set up to reconstitute the User Agreement Committee.

Members: Cllr D Cornock, Cllr G Craig and Cllr H Hendry.


6.  Other Representatives

It was RESOLVED: That the other representatives be as follows:

Citizens Advice Bureau: Cllr M Rashid

Birmingham Airport: Cllr J Wilson.

Big Lotto Steering Group: Cllr Ms P Hartland and Cllr H Hendry.

St Leonard’s Day Centre: Any available Councillor

Press Officer: Cllr H Hendry.

Health and Safety Officer: Cllr G Craig and Cllr H Hendry.


7.  Precept

It was RESOLVED: That the sum of £121,500.00 formed the precept levied by Smith's Wood Parish Council for the year 2017/2018.

Parish Council Expenditure

Solicitor’s Fees  -  £2,000.00

Capital Expenditure  - £2,000.00

Salaries and Wages  - £92,000.00

Administration  - £8,000.00

Organised Events and Projects  - £3,000.00

Shared Maintenance  - £4,000.00

Ground Maintenance  - £3,000.00

Milk to Local Primary Schools  - £10,000.00

Grants to Voluntary Organisations  - £1,000.00

Contingency Fund  - £2,000.00

Other Expenses  - £2,500.00

Running Costs  - £16,000.00

Business Rates  - £13,500.00

Sinking Fund  - £5,000.00

Less Income from Fun Day  - £ -500.00

Less Income from Community Gym  - £-32,000.00

Total Expenditure  - £131,500.00

Less Reserves  - £ -10,000.00

Parish Precept  - £121,500.00          

 

8.  Minutes of the Full Council

It was RESOLVED: That the Minutes of the Full Council meeting held on Monday 24th April 2017 be approved as a true and correct record.

 

9.  Correspondence

a.)  Brian Brown (Cheswick Green Parish Council) - Re: SAC - Presentation 20th April and Notes of meeting with CEO.

It was RESOLVED: That this item be received and noted.

 

b.)  Solihull-Sustain - Re: Sustain Alerts 28/04/2017 and 12/05/2017.

It was RESOLVED: That this item be received and noted.

 

c.)  Solihull MBC - Re: Stay Connected - North Solihull News.

It was RESOLVED: That this item be received and noted.

 

d.)  Councillor Mark Wilson (Green Party - Solihull MBC) - Re: National Express East Birmingham & North Solihull Service Changes - June 2017.

It was RESOLVED: That this item be received and noted.

 

e.)  Martin Bernard (Architect - Solihull MBC) - Re: Smith’s Wood School Update.

It was RESOLVED: That this item be received and noted.

 

f.)  Ashley Prior (Solihull MBC) - Re: Parking at Woodlands Campus.

It was RESOLVED: That this item be received and noted.

 

g.)  Joseph Bright (Solihull MBC) - Re: HS2 Implementation Advisory Group - next meeting proposed for 20th July 2017.

It was RESOLVED: That this item be received and noted.

 

h.)  NSVCA - Re: Next networking meeting - Thursday 7th September from 12.00pm to 2.00pm, St Barnabas Church, Overgreen Drive, Kingshurst.

It was RESOLVED: That this item be received and noted.

 

i.)  Solihull MBC - Re: Stay Connected - North Solihull News.

It was RESOLVED: That this item be received and noted.

 

j.)  Solihull Community Housing - Re: Better Places Environmental Services (leaflets).

It was RESOLVED: That this item be received and noted.

 

k.)  Solihull MBC - Re: Press Releases: Residents invited to “Walk Solihull”; Mayor thinks new Lab is Fab; The Mayor welcomes Cholet delegation; Get ‘Active for Life’; Press Invite: Meet the Mayor; Solihull welcomes new Mayor.

It was RESOLVED: That these items be received and noted.

 

10.  Minutes of the Finance and General Purposes Committee.

The meeting scheduled to be held on Monday 15th May 2017 was cancelled. 

It was RESOLVED: That the following information be received and adopted.

 

a.)  Smith’s Wood Community Gym -Gym Figures.

Members were presented with the gym figures for the month of April 2017.

 

b)  Fun Day Leaflets.

Members were informed that the Royal Mail would be delivering 9800 leaflets to the Smith’s Wood area, which leaves only 200 to distribute to local businesses and schools.  The Clerk asked members if a further 1000 leaflets could be purchased.

It was RESOLVED: That a further 1000 leaflets be purchased.

 

c.)  Grant Thornton - Re: Accounting Statements 2016/2017.

It was RESOLVED: That the Accounting Statements 2016/2017 be approved by members and signed by the Chairman.

 

d.)  Accounts presented and Bank Reconciliation.

d.i.)  Expenditure.

It was RESOLVED: That the following accounts be approved.

Cheque Number       

111584  -  SMITH’S WOOD PRIMARY ACADEMY - gas, water, electric, insurance, MUGA, refuse collection  - £15,652.68

Direct Debit, Bill Payments and Standing Orders

10/04/2017  -  AMAZON - internet security  - £19.00

11/04/2017  -  TANSHARE - sunbed re-tube  - £660.00

11/04/2017  -  S/WOOD PRIMARY ACADEMY - clean-up, security maintenance  - £189.43

13/04/2017  -  NEST - pension  - £10.72

15/04/2017  -  BANK CHARGES  - £3.00

18/04/2017  -  BRITISH TELECOM - Clerk’s office  - £22.25

18/04/2017  -  MULLER MILK - S/Wood Primary Academy  - £884.76

18/04/2017  -  MULLER MILK - St/John the Baptist School  - £322.08

18/04/2017  -  BRITISH TELECOM - internet package  - £154.80

18/04/2017  -  WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  - £321.57

21/04/2017  -  IRIS PAYROLL - A.E.  - £12.14

21/04/2017  -  IRIS PAYROLL - A. E.  - £5.76

21/04/2017  -  NEST - pension  - £4.42

24/04/2017  -  BRITISH TELECOM - gym internet package  - £148.30

25/04/2017  -  SOLIHULL MBC - business rates  - £1,165.00

25/04/2017  -  LDC STORES - cleaning materials  - £83.44

25/04/2017  -  LDC STORES - cleaning materials  - £24.12

25/04/2017  -  AMAZON - gazebo side panels  - £27.45

26/04/2017  -  ANGEL SPRINGS - water cooler  - £40.04

26/04/2017  -  ZURICH INSURANCE  - £1,988.72

27/04/2017  -  NEST - pension  - £27.76

02/05/2017  -  SOLIHULL MBC - business rates  - £1,165.00

02/05/2017  -  MINDBODY - till software and support  - £358.32

02/05/2017  -  SITE MAINTENANCE - 4 x pitch remark, litter pick, 2 x gang mowing  - £238.00

03/05/2017  -  NEST - pension  - £4.10

03/05/2017  -  LDC STORES - cleaning materials  - £66.24

03/05/2017  -  LDC STORES - cleaning materials  - £28.44

04/05/2017  -  VIKING DIRECT - water and stationery  - £64.84

04/05/2017  -  LDC STORES - cleaning materials  - £16.32

08/05/2017  -  BRITISH TELECOM - gym office  - £24.77

10/05/2017  -  VISION DESIGN & PRINT - fun day A3 posters  - £40.00

10/05/2017  -  VIKING DIRECT - stationery  - £10.03

10/05/2017  -  PEEKS - lollipops and pool for fun day  - £16.69

11/05/2017  -  NEST - pension  - £4.10

11/05/2017  -  BANK CHARGES  - £48.00

11/05/2017  -  INLAND REVENUE - p.a.y.e.  - £982.23

13/05/2017  -  BANK CHARGES  - £3.00

15/05/2017  -  BRITISH TELECOM - Clerk’s office  - £19.93

15/05/2017  -  MULLER MILK - S/Wood Primary Academy  - £669.42

15/05/2017  -  MULLER MILK - St/John the Baptist School  - £243.68

15/05/2017  -  WOLVERHAMPTON CITY COUNCIL - l.g.p.s.  - £334.39

15/05/2017  -  G FERLANCE - staff uniform  - £332.00

18/05/2017  -  NEST - pension  - £6.10

22/05/2017  -  IRIS PAYROLL - A.E.  - £12.14

22/05/2017  -  IRIS PAYROLL - A.E.  - £5.76

22/05/2017  -  TANSHARE - change token mechanism  - £169.80

22/05/2017  -  S/WOOD PRIMARY ACADEMY - alarms and shared cleaning  - £84.00

 

d.ii.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 30th April 2017 be accepted.

 

11.  Member’s Requests at the Chairman’s Discretion.

a.)  Birmingham Airport.

Cllr J Wilson informed members that he attended the latest Birmingham Airport meeting and stated that they will be commencing work for the new drop off car park on 25th May 2017 and that they are looking into allowing 15 minutes drop off free of charge.  British Airways are coming back with four routes.  Growth is up 20% since last April, with passenger figures at 13.3 million.

 

12.  Dates of Next Meetings.

Finance and General Purposes Committee: Monday 5th June 2017 at 7.00pm.

Full Council: Monday 19th June 2017 at 7.00pm.

 

13.  Exclusion of Public and Press.

It was RESOLVED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda item: Private Section of Minutes.


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