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Those present:

 

Chairman:     Cllr D Cornock

 

Councillor:     Cllr F Churchill, Cllr G Craig, Cllr M Rashid, Cllr J Wilson.

 

Officer:           Mrs K Woods.

 

1.  Illegal Traveller Encampment.

Members were informed that travellers gained access to the playing field at the corner of Buckingham road and Windward Way at 1.00pm on Monday 14th May 2018.  Members were informed that this was witnessed by Cllr Craig who immediately telephoned the Clerk to inform her of the incident.  The Clerk contact Solihull MBC for advice.  Solihull MBC officer Chris Barr contacted Cllr Craig and asked for an official request by the Parish Council for SMBC to contact the Bailiffs.  This was sent by the Clerk via email.  Cllr Craig was also informed by Chris Barr that once the Bailiffs have issued the eviction notice the travellers will be given 48 hours to vacate the field.

 

2.  Apologies.

Apologies were received from Cllr H Hendry and Cllr K Paul.

 

3.  Minutes of Previous Finance and General Purposes Committee Meeting

It was RECOMMENDED: That the Minutes of the previous Finance and General Purposes Committee meeting held on Monday 9th April 2018 be approved as a true and correct record.

 

4.  Matters Arising.

a.)  Minute Number 4.i.) Christina Lal - Dance Classes.

Members were informed that Ms Lal had accepted the Parish Council’s decision regarding the charge for hire of the hall.  Members asked if all relevant information had been received from Ms Lal.  Members were informed that, to date, the Clerk had not received the additional information requested from the Parish Council.

 

5.  Correspondence.

a.)  Meriden Adventure Playground Association - Re: Grant Aid Request.

It was RECOMMENDED: That Parish Council donate £250.00 to M.A.P.A. and to suggest that the contact the other local town and parish councils.

 

b.)  D & M Gym Services - Re: Quotation for Annual Service.

It was RECOMMENDED: That the Parish Council accept the above quotation.  It was suggested that the gym staff look at the gym equipment for obvious repairs that could be carried out before the annual service.

 

c.)  HSBC - Re: Making it easier to find out how HSBC handle information.

It was RECOMMENDED: That this item be received and noted.

 

d.)  Colebridge Trust - Re: Colebridge Alert 04/05/2018.

It was RECOMMENDED: That this item be received and noted.

 

e.)  Colebridge Trust - Re: Colebridge Alert Extra 10/05/2018.

It was RECOMMENDED: That this item be received and noted.

 

f.)  West Midlands Police - Re: Neighbourhood Alerts: What you need to know about Phishing; FIFA 2018 World Cup Alert; West Midlands Police Museum; Stolen Bike Recovered.

It was RECOMMENDED: That these items be received and noted.

 

6.  Planning Applications.

a.)  Solihull MBC - Re: Planning Application - Roundabouts Collector Road / Chester Road/ Woodlands Island/ Bacons End Island/ Moorend Avenue/ Chelmsley Road/ Ceolmund Crescent - Sponsorship advertising boards on 4 No. roundabouts

It was RECOMMENDED: That this item be received and noted.


 

7.  Smith’s Wood Community Gym.

a.)  Gym Figures.

Members were presented with the gym figures.

 

b.)  Disabled Parking Bays.

Members were informed that the disabled parking bays have been fenced off, meaning that for the duration of the construction of the medical centre, they will be out of use.

 

8.  Accounts Presented, Bank Reconciliation and Budget.

a.)  Expenditure.

It was RECOMMENDED: That the following accounts be approved.

Cheques

111588  -  SOLIHULL MBC - Temporary event notice  - £21.00

Direct Debit, Bill Payments and Standing Orders

10/04/2018  -   HSBC - bank charges  - £17.85

10/04/2018  -  MAGIC PARTY - children’s entertainment fun day  - £980.00

10/04/2018  -  SITE MAINTENANCE - grass cutting, litter pick  - £168.00

11/04/2018  -  AMAZON - outdoor extension lead and RCP plugs fun day  - £73.45

12/04/2018  -  NEST PENSION  - £14.68

14/04/2018  -  HSBC - bank charges  - £3.00

16/04/2018  -  BRITISH TELECOM - Clerk’s office  - £24.18

16/04/2018  -  MULLER MILK - S/Wood Primary Academy  - £1097.85

16/04/2018  -  MULLER MILK - st/John the Baptist School  - £374.59

16/04/2018  -  WOLVERHAMPTON CITY COUNCIL - West Midlands Pension Fund  - £435.24

16/04/2018  -  SITE MAINTENANCE - Perimeter litter pick and removal of two hawthorn hedges  - £270.00

16/04/2018  -  INTERFLORA - wreath for Cllr Arthur Harper  - £30.00

16/04/2018  -  BC EVENTS - Inflatable entertainment fun day  - £1035.00

17/04/2018  -  BRITISH TELECOM - Internet package Clerk’s office  - £174.24

17/04/2018  -  WOLVERHAMPTON CITY COUNCIL - West Midlands Pension Fund arrears for 2017/2018  - £106.41

19/04/2018  -  NEST PENSION  - £17.09

19/04/2018  -  ZURICH MUNICIPAL - insurance  - £2121.52

23/04/2018  -  IRIS PAYROLL - Automatic enrolment  - £12.14

23/04/2018  -  IRIS PAYROLL - A.E.  - £6.62

23/04/2018  -  AMAZON - Internet security software  - £23.98

23/04/2018  -  VIKING DIRECT - 1st class stamps, 1st class stamps lrge letter, envelopes  - £194.39

24/04/2018  -  TOM FARROW - 1 x thermal receipt printer, 1 x thermal receipt paper, installation, call out, replacement telephone  - £419.59

24/04/2018  -  MINDBODY - till software and support  - £441.94

25/04/2018  -  BRITISH TELECOM - internet package gym office  - £128.16

25/04/2018  -  VIKING DIRECT - water  - £47.76

26/04/2018  -  NEST PENSION  - £75.53

26/04/2018  -  ANGEL SPRINGS - water cooler  - £42.05

27/04/2018  -  SMITH’S WOOD PRIMARY ACADEMY - alarm/security, shared maintenance  - £102.08

01/05/2018  -  SOLIHULL MBC - Business rates  - £1200.00

02/05/2018  -  SITE MAINTENANCE - gang mowing, litter pick  - £168.00

02/05/2018  -  LDC STORES - cleaning materials  - £76.22

03/05/2018  -  NEST PENSION  - £32.30

08/05/2018  -  BRITISH TELECOM - Gym office  - £23.28

11/05/2018  -  BANK CHARGES  - £38.70

12/05/2018  -  BANK CHARGES  - £3.00

14/05/2018  -  LDC STORES - cleaning materials  - £9.50

14/05/2018  -  LDC STORES - cleaning materials  - £40.26

14/05/2018  -   PRIMARY ACADEMY - shared maintenance  - £22.10

14/05/2018  -  MPLC LTD - Film and Television Licence  - £293.56

 

a.i.)  MPLC Ltd.

Members were informed that a new licence has been introduced which concentrates on television programmes, DVD/Bluray, streaming or downloads broadcast in the gym.  It was suggested that the Parish Council invest in a built in music system.

It was RECOMMENDED: That this item be deferred to the precept meeting

 

b.)  Audit of Accounts 2017/2018.

b.i.)  Approval of Annual Governance Statement.

It was RECOMMENDED: That the Annual Governance Statement be approved and was duly signed and dated by the Chairman, Cllr D Cornock.

 

b.ii.a.)  Consideration of the Accounting Statements.

It was RECOMMENDED: That the members of the Parish Council consider the Accounting Statements.

 

b.ii.b.)  Approval of the Accounting Statements by resolution.

It was RECOMMENDED: That the Accounting Statements be approved.

 

b.ii.c.)  Accounting Statements Signed and Dated by the Chairman of the Finance and General Purposes Committee.

It was RECOMMENDED: That the Accounting Statements be signed and dated by the Chairman, Cllr D Cornock.

 

c.)  Bank Reconciliation

It was RECOMMENDED: That the bank reconciliation as at 30th April 2018 be accepted.

 

9.  Members Requests at the Chairman’s Discretion.

There were no requests submitted.

 

10.  Exclusion of Public and Press.

It was RECOMMENDED: That in accordance with Schedule 12a of the Local Government Act 1972, the public and press be excluded from the following Agenda items: Staff Matters and Wages; Health and Safety; Security.

    

 MEETING CANCELLED